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Part-time Office Assistant, Student Services

3 months ago

Champaign, Illinois, United States Parkland College Full time

Student Services Office Assistant

Hourly Rate: $15.13

Applications Accepted Until Positions are Filled

The Student Services Office Assistant plays a crucial role in greeting and welcoming guests, managing office traffic flow, handling inquiries, assisting with student check-in and check-out, aiding in the application and enrollment procedures, maintaining files, entering data, and offering general administrative support to student services departments.

This part-time, temporary, non-union role requires the ability to manage confidential records with sensitivity, including educational, financial, and medical information. The ideal candidate will excel in a fast-paced environment, balancing multiple tasks, and interacting effectively with a diverse audience with minimal supervision.

Applicants are required to provide:

  • Online employment application
  • Cover letter
  • Resume or CV

Key Responsibilities:

General Office Operations

  • Handle inquiries from students, faculty, staff, and visitors via walk-in, phone, and email.
  • Explain the enrollment process to potential students.
  • Assist hearing impaired students using phone relay systems.
  • Coordinate with faculty on office-related tasks and academic testing.
  • Schedule meetings and appointments.
  • Act as the primary contact for students and parents during campus emergencies.
  • Collaborate with campus departments for student support and information.
  • Assist in organizing events and appointments for staff members.
  • Support student services team and handle mailings.
  • Respond to inquiries and perform various administrative tasks.

Maintenance of Records

  • Maintain and organize student records.
  • Process confidential information and update databases.
  • Generate student IDs.

Minimum Requirements:

  • High school diploma or GED equivalent.
  • Effective communication skills and testing abilities.
  • Proficiency in English language and grammar.
  • Skilled in Microsoft Office Suite, particularly Excel.
  • Knowledge of assistive technology for students with disabilities.
  • Strong organizational and communication abilities.
  • Capacity to work independently and maintain confidentiality.
  • Successful completion of a background check.

How to Apply:

Please click the 'Apply Now' button on this page to submit your application. Applications not submitted through this channel will not be considered.

Stay updated on your application status by checking your email regularly, including the spam folder, for messages from Parkland College Human Resources.

If you require assistance due to a disability, please contact the Human Resources department.

Parkland College is an Equal Opportunity Employer.