Special Projects Coordinator

1 week ago


Jackson, Tennessee, United States Union University Full time
Special Projects Coordinator

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Position Details

Position Information

Position Title Special Projects Coordinator Position Number S215PD Branch Institutional Advancement(BR) Division Institutional Advancement (DIV) Department Institutional Advancement Location Jackson FLSA Non-Exempt Job Summary


This position is responsible for providing professional support to the Office of Institutional Advancement (OIA), which includes the coordination of special projects for the IA office including but not limited to donor reports, student thank you correspondence, management and administration of the university's fundraising databases including maintaining the integrity and continuation of the constituent records, using the information in the databases for reports and queries, and supporting the Advancement team's data and reporting needs.

About Union University

Union University is a private, coeducational liberal arts-based university offering bachelor's, master's, and doctoral degrees.

The campus is located in Jackson, Tenn., with additional campuses in Germantown, Hendersonville, and Memphis, Tenn., and enrolls about 2,700 students.

Union University stands as a national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education.

Union is consistently ranked among the nation's premier Christian universities and has been recognized as a top-tier institution each year since 1997 by U.S.

News & World Report, which also recognized Union at a national level for undergraduate teaching excellence.

Essential Job Duties

  • Provide professional and administrative support to the OIA on special projects as assigned by the VPIA.
  • Provide annual reports to donors regarding the impact of their gift, including student recipient and financial information.
  • Demonstrate exceptional customer service skills, good listening and communication reliability, and diplomacy relating to all constituents.
  • Coordinate with departments across campus to research, analyze and develop a strategy to solicit funds from private foundations.
  • Manage and administer Raiser's Edge database and responsible for the accuracy and integrity of the donor databases; data maintenance such as cleaning up code tables, creating campaigns, funds, accounts, etc.
  • Import, export and update constituent data and oversee the maintenance of all alumni and development records within the database system; manage data flows between various other systems including the university's ERP, Ellucian's Colleague.
  • Provide data files to all departments across the university as requested, including physical mail lists, email lists and other contact data lists and work with others within the department on large calendar year end, fiscal year end and Unionite mail outs.
  • Create and run queries and reports; setup dashboards and generate monthly fundraising reports and oversee the annual VSE report.
  • Maintain confidentiality of all information acquired concerning individual alumni, donors, and other constituents, as well as information pertaining to the inner workings of the University.
Other Job Duties

  • Assist with special projects and mailings as needed within the institutional advancement office.
  • Work as part of an integrated team to establish overall goals and strategies for increasing donor support for the university.
  • Maintain confidentiality of information acquired concerning individual alumni, donors, and other constituents.
Required Qualifications


Graduation from an accredited college or university with a bachelor's degree and a minimum of three years of professional experience in a business office setting.

Preferred Qualifications

Preference will be given to applicants with an graduate degree (e.g. MBA) and experience with an institute of higher education.

Christian Requirement


Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University's Identity, Mission, and Core Values, and articulate a Christian worldview in their work and life.

(Union University's Identity, Mission, and Core Values is a link to )

Posting Detail Information

Posting Number S183P Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

  • Resume
Optional Documents

  • Cover Letter
  • Letter of Recommendation (1)
  • Other (1)


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