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Project Interface Coordinator

4 months ago

Jackson, United States Longenecker & Associates Full time
Job DescriptionJob DescriptionOVERVIEW
Longenecker & Associates (L&A) seeks a motivated Project Interface Coordinator to contribute to our mission supporting our work at Fluor/SRPPF in either Greenville, SC or Houston, TX.

L&A is a woman-owned small business and trusted partner enabling critical missions across the U.S. Department of Energy (DOE) complex for more than 30 years. We contribute to DOE’s nuclear security and environmental remediation enterprise by providing the highest-caliber staff and experts.

L&A is unconditionally committed to mission success and the well-being of employees, the nation and the environment. Our team members are passionate about building a healthier environment for generations to come. We are a community that interfaces and effectively communicates with all levels of management and government. If you have a passion for excellence, seek opportunities to engage in mission critical work, and consistently exceed expectations, apply now to join our professional family.

DUTIES:
As an Interface Coordinator at our dynamic organization, you will play a pivotal role as the primary liaison between Fluor, clients, and third parties for all non-Fluor furnished services. Your responsibilities will encompass essential project and engineering management duties, emphasizing the establishment of an execution framework that aligns with interface management responsibilities, safety, and quality.

Interface management/coordination in projects is crucial for ensuring that different components of a project work together seamlessly. It focuses on managing the interactions between various project scopes, which might include different systems, teams, or contractors.
A quick overview of this includes:
  • Defining Interfaces: This involves identifying and defining the points of interaction between different components of the construction project, such as between electrical and mechanical systems or between construction phases.
  • Coordination and Communication: Ensuring that there is clear communication and coordination between different teams or systems that interact. This might involve regular meetings, detailed documentation, and the use of collaborative tools.
  • Resolving Conflicts: Interface management also includes resolving conflicts that arise from overlapping work or misalignments between different scopes of the project. This can involve mediation and adjustments to schedules or plans.
  • Documentation: Keeping detailed records of how interfaces are managed is important. This documentation helps in understanding the flow of the project and is crucial for resolving any disputes that may arise.
Risk Management: Proactively identifying and managing risks associated with interfaces can prevent delays and cost overruns. This involves anticipating potential issues and planning mitigation strategies. Effective interface engineering and management can help in reducing project risks, improving efficiency, and ensuring that the project is completed on time and within budget.

Key Responsibilities:

Prioritizing Health, Safety, and Environmental (HSE):
  • Ensure that HSE considerations are embedded throughout all project phases, reflecting our commitment to industry standards.
Interface Management Excellence:
  • Lead the development of interface management strategy and plan, identifying, documenting, and closing out interfaces in a structured manner.
  • Define the approach to identifying, documenting, and closing out interfaces, ensuring an organized process.
  • Maintain the interface system of record and interface tables/matrices with the most current, accurate information regarding status of interface agreements and interface points.
  • Schedule and lead regular meetings and teleconferences to achieve alignment or enhance information sharing for each respective scope of interfaces.
  • The Interface Coordinator must work with the Fluor project team, Client, and external stakeholders to ensure that both internal and external interfaces are identified, addressed and appropriate procedures are integrated into the overall interface management plan.
  • Establish and maintain clear communication channels and protocols for each respective scope interface.
  • Schedule and lead regular meetings and teleconferences to achieve alignment and enhance information sharing.
  • Proactively initiate actions to expedite interfacing technical contacts and external stakeholders
  • Collaborate with stakeholders to define interface requirements and expectations.
Present and explain interface management work processes to relevant internal and external stakeholders, including Fluor project teams, clients, licensors, EPC contractors, third parties, and government agencies.
​​​​​​EDUCATION REQUIREMENTSBS in Engineering Discipline is preferred.
MINIMUM QUALIFICATIONS
    • Proactive and goal-oriented with the initiative to positively influence events.
    • Proficient in problem-solving, particularly in complex project or business environments.
    • Strong analytical skills and the ability to identify potential solutions.
    • Technical and business writing proficiency.
    • Basic computer and software skills, including word processing, email, spreadsheets, and electronic presentations.
    • Establish and maintain high standards of self-performance with responsibility and accountability for successfully completing assignments and tasks.
    • Set and maintain high standards for project interface management in terms of quality, timeliness, and overall success.
    • Candidate must be able to obtain and maintain a DOE Q Clearance.
    • US Citizen

Desired Qualifications
  • Seven (7) years of experience in a significant project role, demonstrating expertise in interface management, project controls, and design or construction engineering.
  • Successful track record as a Project Manager on large or mega-sized engineering, procurement, fabrication, and construction/construction management (EPFC/CM) projects.
  • Certification in project management, such as Project Management Professional (PMP), is highly recommended.
  • International project or area management experience in diverse cultural environments is highly valued.
  • Emphasis on diversity and inclusion initiatives within engineering management.
  • For discipline specific required skillset reference applicable self-assessment form(s)

LOCATION
Greenville, SC or Houston, TX.
This role requires travel, with mobility greater than 25%.
Any candidates interested in working remote would require extensive Interface experience and would be by exception not the norm. We would prefer that these positions be filled by engineers, but designers and engineering specialist will be considered if they have the right skill set.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Successful candidates will be able to perform the essential functions of the job with reasonable accommodation. This job posting reflects management’s assignment of essential functions and the descriptions listed do not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.

The work schedule will be a nominal 40-hour work week. It is estimated that each standard year will consist of two-thousand and eighty hours. Ability to work a schedule that includes weekend days.

SALARY AND BENEFITS
As an L&A employee, you will be eligible for a competitive salary as well as a comprehensive benefits package including healthcare (medical and dental), 401K plan, and paid time off. We believe in investing in our employees beyond compensation and as an L&A employee, you will have access to in-house training, career pathing, mentoring, award programs, tuition reimbursement and much more.

L&A is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or status as a qualified individual with a disability or protected veteran.