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Lead Specialist

3 months ago

Oklahoma City, Oklahoma, United States Energy Transfer Equity Full time


The Event Planning Lead Specialist is responsible for spearheading, planning and executing a variety of events for Sunocos key customers .

Events include high-end incentive trips, hospitality at major events such as NASCAR and Formula 1, tradeshows and conferences. This high-impact role will work across functions and interact with customers, vendors and senior leaders within the organization.

Essential Duties and Responsibilities :
Ideate, plan and execute several small to large-scale events. Work with Executive Team to understand Sunocos goals and objectives, and execute events that support overall company strategy.
Oversee annual event calendar and event budgets ensuring cost-effectiveness and adherence to financial targets.

Plan and facilitate all logistics for events including location and venue selection, contract negotiation, registration, catering, entertainment, transportation, decor, etc.

Collaborate with cross-functional teams, including Marketing and Sales to ensure flawless execution, brand consistency and delivery of top-notch customer experience.

Manage and maintain vendor relationships and including Hotels, Production, DMC, Venues, Decor, Entertainment, and other industry contacts.

Create and manage project, process and program documents and implement mechanisms to standardize their use in order to maintain well managed programs.

Remain ahead of the curve with trends in event planning and proactively identify and solve operational challenges.

Knowledge, Skills and Abilities :


Can-do attitude with the ability to think several steps ahead to anticipate problems and create solutionsAbility to develop and maintain relationships with clients, vendors, and stakeholdersAbility to champion the Sunoco brand and build a rapport with event attendeesAbility to effectively work cross functionally with other departments and functionsSolid written and oral communication skills and ability to collaborate across internal and external teamsExceptional organizational and project management skills, ability to manage multiple projects, meet deadlines, and strong attention to detailSuperior customer service skills.

A calm and organized approach to working in high pressure situationsResults oriented with a proven track record of leadership and taking ownership that produces exceptional resultsEducation and Experience :
Bachelors degree in Hospitality, Event Management or related field. Degree in other fields with demonstrated ability and experience also accepted8+ years of experience in managing customer events. Experience with high-end events preferredProficient with Cvent event management softwareFlexibility for domestic or international travel. Flexibility to work occasional nights and weekends, as needed. Willingness to travel (up to 20%)My Profile Create and manage profiles for future opportunities.

Energy Transfer is an equal opportunity employer and does not discriminate against qualifiedapplicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, genderidentity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenshipstatus, or any other basis prohibited by law.

To view a notice describing federal equal opportunityand pay transparency laws, please click here .If, because of a medical condition or disability, you need a reasonable accommodation forany part of the application process, please contact the EEO Coordinator at This number is for reasonable accommodation requests only.

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