Administrative Assistant

4 weeks ago

Cockeysville, United States PeopleShare Full time
Are you an organized multitasker with a knack for billing, invoicing, and keeping things running smoothly? PeopleShare is on the hunt for a dynamic Administrative Assistant. If you excel at managing invoices, handling payroll filing, and providing top-notch client interaction, we want to hear from you
Administrative Assistant Job Details: 
  • Schedule: 8am-3pm, Monday-Friday, fully in office
     
Administrative Assistant Job Description: The ideal candidate will be responsible for managing billing and invoicing processes, handling payroll filing, organizing office operations, and providing excellent client interaction. This role requires excellent communication skills, a proactive attitude, and the ability to multitask effectively. 
Administrative Assistant Job Requirements: 
  • Billing and Invoicing:
    • Prepare and send out invoices to clients.
    • Track payments and follow up on outstanding invoices.
    • Sort and code invoices accurately.
  • Payroll Filing:
    • Assist with the preparation and filing of payroll documents.
    • Maintain accurate payroll records.
  • Office Organization:
    • Maintain office supplies inventory and place orders when necessary.
    • Ensure the office environment is clean, organized, and well-maintained.
  • Communication and Phone Management:
    • Handle incoming calls and route them to the appropriate person or department.
    • Manage email communications and ensure timely responses.
  • Client Interaction:
    • Greet and assist visitors and clients in a professional manner.
    • Provide excellent customer service by addressing inquiries and resolving issues promptly.
  • Documentation and Filing:
    • Organize and maintain digital and physical files and records.
    • Assist in the preparation and distribution of documents and reports.
  • Meeting and Event Support:
    • Prepare agendas, materials, and minutes for meetings.
    • Assist with meeting setup, including arranging conference rooms and necessary equipment.
  • Data Entry and Management:
    • Enter and update data in databases and spreadsheets.
    • Generate reports and summaries from data as needed.


PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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