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Executive Administration Assistant

4 months ago

Cockeysville, United States Sachs Realty Full time
Job DescriptionJob Description

One of Maryland's fastest-growing residential and commercial real estate companies is looking for an Executive Assistant to work directly under our Broker / CEO.

We are looking for someone who is smart, hardworking and plays well as part of a team. This position offers great growth opportunities for a capable and driven individual.

This role would suit someone who is diligent, organized, able to prioritize, and who is highly professional, with a minimum 3 years Executive Assistant experience or related position.

Education:

  • Bachelor's degree or higher preferred.

Experience | Qualities | Skills:

  • Proficiency with Word, Excel, PowerPoint, Outlook, and Social Media is required
  • Familiarity with Adobe Suite is a plus
  • Knowledge of administrative and clerical procedures
  • Knowledge of customer service principles and practices
  • Real estate experience is preferred but not required
  • Heavy calendar management experience is required
  • Proficient keyboard skills are required
  • Superb written and verbal communication skills
  • Must be flexible, dependable, and possess discretion
  • Ability to work well independently and as part of a team
  • Excellent organizational, time management, and decision making skills
  • Ability to maintain a high level of accuracy
  • Organized and detail oriented with a strong focus excellence
  • Demonstrates the ability to shift gears on projects comfortably and effectively
  • Flexibility, adaptability, and the ability to work under tight deadlines or changing needs
  • Excellent time management skills and ability to multitask and prioritize work
  • Strong attention to detail and problem solving skills
  • Must have excellent follow-through and follow-up skills
  • Must have ability to self-direct and take initiative to pursue projects in the office with minimal direction
  • A proven ability to meet deadlines
  • Possess high level of professionalism, maturity, discretion, and sound judgment
  • Strong analytical and problem-solving skills and able to function well in a high-paced environment
  • Ability to maintain confidentiality when required

Job Requirements:

  • Assist in special projects as assigned
  • Manage junior administrative employees and ensure office protocols are followed
  • Act as the point of contact between Broker / CEO
  • Manage information flow in a timely and accurate manner
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Create contracts
  • Run reports, data entry and maintain client confidentiality
  • Managing the office, keeping track of the expenses, and various administrative and clerical tasks
  • Real estate license required, must be willing to obtain (not a sales position)
  • Travel when required
  • Work off-site at events and other locations as required

Hours: Monday through Friday 8:00am-5:00pm (unless traveling or attending special events)

Company DescriptionSachs Realty is a residential and commercial real estate brokerage, with a major focus on education through our YouTube channel and other social media and audio podcasts.Company DescriptionSachs Realty is a residential and commercial real estate brokerage, with a major focus on education through our YouTube channel and other social media and audio podcasts.