Executive Assistant

4 weeks ago

Cockeysville, United States Ultimate Staffing Full time

Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be a master of multi-tasking with exceptional communication skills and an upbeat attitude. The Executive Assistant will provide high-level administrative support, ensuring the smooth operation of our executive office.

Key Responsibilities:

  • Calendar Management: Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements.
  • Communication: Serve as the primary point of contact for internal and external communications, including phone calls, emails, and correspondence.
  • Meeting Coordination: Prepare agendas, materials, and minutes for meetings. Follow up on action items and ensure timely completion.
  • Travel Arrangements: Organize detailed travel plans, itineraries, and accommodations for executives.
  • Document Preparation: Draft, review, and edit documents, reports, and presentations with a high level of accuracy and professionalism.
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
  • Project Support: Assist with special projects and initiatives, providing administrative support and ensuring deadlines are met.
  • Office Management: Oversee office operations and supplies, ensuring a well-organized and efficient work environment.
  • Relationship Management: Build and maintain positive relationships with clients, stakeholders, and team members.
  • Problem Solving: Proactively identify issues and implement solutions to improve processes and efficiency.

Qualifications:

  • Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
  • Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Skills: Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities.
  • Technology: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Communication: Excellent verbal and written communication skills.
  • Professionalism: High level of integrity, professionalism, and discretion.
  • Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
Desired Skills and Experience

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be a master of multi-tasking with exceptional communication skills and an upbeat attitude. The Executive Assistant will provide high-level administrative support, ensuring the smooth operation of our executive office.

Key Responsibilities:

Calendar Management: Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements.
Communication: Serve as the primary point of contact for internal and external communications, including phone calls, emails, and correspondence.
Meeting Coordination: Prepare agendas, materials, and minutes for meetings. Follow up on action items and ensure timely completion.
Travel Arrangements: Organize detailed travel plans, itineraries, and accommodations for executives.
Document Preparation: Draft, review, and edit documents, reports, and presentations with a high level of accuracy and professionalism.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
Project Support: Assist with special projects and initiatives, providing administrative support and ensuring deadlines are met.
Office Management: Oversee office operations and supplies, ensuring a well-organized and efficient work environment.
Relationship Management: Build and maintain positive relationships with clients, stakeholders, and team members.
Problem Solving: Proactively identify issues and implement solutions to improve processes and efficiency.
Qualifications:

Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
Skills: Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities.
Technology: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Communication: Excellent verbal and written communication skills.
Professionalism: High level of integrity, professionalism, and discretion.
Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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