Event Administrator

4 days ago

Dayton, United States One10 Marketing Full time

About Us

At One10, we are more than just a workplace; we are a community of individuals who share a common belief – the belief in better products and, equally important, the belief in a better you.

Believe in Better Solutions: We take pride in the work we do because we believe in the transformative powers of innovation and recognition. Our commitment to excellence drives us to create solutions that go beyond the ordinary, solutions that have a positive impact on the lives of our customers and clients. Joining One10 means contributing to a culture of continuous improvement, where each day is an opportunity to push boundaries, challenge the status quo, and redefine what's possible. We believe in crafting solutions that make a difference and in setting new standards for quality and ingenuity.

Believe in a Better You: At One10, we recognize that our greatest asset is our people. We are committed to fostering an environment that empowers you to thrive both personally and professionally. We believe that by investing in your growth and well-being, we collectively strengthen our ability to achieve greatness. From tailored development programs to a supportive and inclusive culture, we are dedicated to providing the resources and encouragement needed for you to become the best version of yourself. Your success is not just a professional goal; it's our shared commitment.

Role Overview

Serve as the organizational point person coordinating with internal departments to manage and support assigned meeting and incentive programs in support of the Events Operations Leadership and team.

Scope of Work

  • Serve as central point of contact for internal teams both within and outside the Events department for all travel-related components to support winners list administration, participant mailings and communications, gift inventory and organization, formatting client-facing documentation, organization of signage and on-site materials. Ensure consistency among programs within assigned campaigns for all common elements and documentation.
  • Collaborate with teams to develop effective inter-departmental processes. Help solutions process improvement and evaluate ongoing effectiveness of procedures to support best practices.
  • Author and maintain Communication Documents to provide guidelines for all client or participant emails, website verbiage, approval processes, special request formats, etc.
  • Proof websites, content and layout, production timelines, website launch dates and reports for individual program websites.
  • Create and roll-out various timelines from internal departments and ensure timeliness of all deliverables both internal and external.
  • Responsible for working with the I&R Specialist to pull program and participant portal reports and verifying accuracy of information.
  • Support Event Managers to prepare various client facing and onsite documents such as site inspection manuals, host manuals, pre-operational meeting, liability waivers, note cards, etc.
  • Manage inventory of merchandise for room gifts and commemorative gifts. Monitor final fulfillment and provide shipping and delivery updates to Director and AD.
  • Assist with invoicing, payment requests and other financial reporting requirements as needed.
  • Work at the Dayton office location a minimum of 3 days, or weekly as required.
  • Partner with the Event Manager to prepare and coordinate the assembly of program materials, including commercial invoices, for on-time shipment of program materials to designated program destinations.
  • Ability to lift, move, and assemble heavy materials.
  • Perform other duties as assigned.

Knowledge, Skills, and Abilities

  • Associate degree or equivalent combination of education and experience.
  • Two+ years’ experience in coordinator position or equivalent experience.
  • Knowledge of corporate incentives and/or meeting planning a plus.
  • Excellent oral and written communication skills.
  • Ability to effectively present information and respond to questions of individuals, groups, and clients.
  • Excellent grammar/proofreading skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Advanced knowledge in Microsoft Office-Excel, Word, PowerPoint, and Outlook.
  • Ability to multitask and prioritize workload. Must work well under pressure and be able to meet deadlines.
  • Ability to establish and maintain effective working relationships with internal and external customers.

What We Promise:

  1. A Culture of Innovation: Join a team that thrives on creativity, welcomes diverse perspectives, and embraces the spirit of innovation.
  2. Professional Development: Engage in continuous learning opportunities, mentorship programs, and career paths that align with your aspirations.
  3. Collaborative Community: Be part of a supportive and collaborative community that values teamwork, communication, and the collective pursuit of excellence.
  4. Work-Life Harmony: We understand the importance of work-life balance and are committed to creating an environment where you can excel at work while enjoying a fulfilling personal life.
  5. Meaningful Impact: Contribute to projects that matter, work on cutting-edge technologies, and be part of a company that makes a positive impact on the world.

Join us at One10 and be part of a journey where we not only believe in better products but also believe in empowering you to become a better, more fulfilled individual. Together, we will shape a future where innovation knows no bounds, and personal growth is not just encouraged—it's celebrated.

Welcome to a place where your potential is recognized, your contributions matter, and were believing in better extends to both what we create and who we are.

Believe in Better.

This job description is intended to convey the general nature and scope of the position and not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

One10 is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

PDN-9dc45107-edeb-43f2-996d-abbf9057fbcb

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