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Research Administrator II

3 months ago

East Lansing, United States InsideHigherEd Full time

Job no: 955767
Work type: Support Staff
Pay Grade: 12
Major Administrative Unit / College: International Studies And Programs
Department: Global Innov In Dev, Engage And Schshp 10054470
Sub Area: AP- Professionals
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Financial/Accounting, Administrative Professionals- AP, Full Time (90-100%), Union, Remote-Friendly
Working/Functional Title

Research Administrator

Position Summary

The Research Administrator will support the Global IDEAS (Innovations in Development, Engagement and Scholarship) Director and serves as the financial administrator for the unit. The position will provide financial analysis, asset and resource allocation and financial reporting for the unit. Additionally, the position will oversee pre-award budget and financial documentation development, provide financial oversight for post-award implementation, and may serve as a post-award fiscal officer. The Research Administrator will also assist in the development and implementation of policies, procedures, and internal controls to ensure that Global IDEAS financial activities enhance and align with the strategic direction of the unit. GIDEAS is currently operating under a hybrid modality structure, with staff working three days in person and two days remotely.

Innovating, creating, learning, anticipating the future: Global IDEAS presents a novel higher education model for international development programming and scholarship. Aligned with areas of MSU expertise - food and agriculture, environment/energy/water, health and nutrition, and education - Global IDEAS will serve as a nexus for interdisciplinary development expertise. Convening communities of practice on key development topics such as gender, scaling and entrepreneurship, human and institutional capacity development, resilience, and monitoring and evaluation, the platform will cultivate domestic and international partnerships and serve as a campus resource for the international development community. Global IDEAS will provide expertise and resources to facilitate access to funding from the U.S. government (especially USAID, State, and MCC), foundations, bilateral and multilateral organizations, foreign governments, and non-profit and for-profit entities. Ultimately, linkages among Global IDEAS personnel, MSU faculty, collaborating partners, and the broader international development community will serve as a conduit for co-creation of high-quality programming, groundbreaking research, and innovative solutions to the world’s most pressing challenges.

Essential Duties & Responsibilities:

Unit Financial Administration (40%)

  • Manage the Global IDEAS general fund budget, including unit resource allocation
  • Track and process unit personnel distributions
  • Review and analyze financial policies and procedures to recommend and implement internal controls and reporting standards for the unit
  • Evaluate existing policies and procedures and make recommendations for process improvements to strengthen operational effectiveness
  • Analyze account data and prepare financial reports for the unit
  • Respond to requests from the International Studies and Programs Director of Finance and Human Resources
  • Maintain strong knowledge of industry and university rules and regulations

Pre- and Post-Award Research Administration

  • Develop large-scale proposal budgets in consultation with faculty principal investigators, applying knowledge of solicitation and funder requirements (especially USAID), university policy, and international program best practices; assist in the review of proposal budgets prepared by others
  • Prepare and collect proposal financial documents, including budget justifications, funder required forms and documentation (e.g. SF 424 forms, and certifications and representations)
  • Prepare, process, and route proposal packages in MSU’s research administration platform, Kauli Coeus; ensure adherence to MSU internal deadlines and timely submission of proposal packages
  • Liaise with MSU’s Office of Sponsored Programs, academic departments, and International Studies and Programs Dean’s office to ensure review and approval of proposal packages
  • Provide post-award financial oversight for Global-IDEAS awards, including second level review and approval of financial transactions, tracking spending against approved budget, monitoring sub-accounts, and preparing budget forecasts, justifications, and modifications
  • Work with MSU’s Contracts and Grants Administration to engage, contract, and monitor international and domestic sub-award recipients, to prepare and submit financial deliverables, and to respond to funder requests, including audits
  • Identify and resolve complex financial, compliance, personnel, and funder issues in consultation with relevant university offices and administrators
  • Ensure compliance with federal, state, and institutional policies, procedures, and regulations regarding post-award grant management
  • Serve as a university resource for pre- and post-award financial management of international awards
Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in finance, accounting, business administration or a related field; one to three years of related and progressively more responsible or expansive work experience in research administration including the area of pre- or post-award processes, professional financial management, or related field such as regulatory administration or an equivalent combination of education and experience. This position requires completion of Essentials of Research Administration (MSU Certificate) or equivalent within one year of hire.

Desired Qualifications

Experience working on or directly supporting international development activities, such as those funded by USAID, foundations, foreign governments and/or private-sector entities; experience applying for federal grant or contract funding, notably from USAID, MCC, and/or multilateral development banks; experience preparing proposals for an international development firm, international non-governmental organization, or similar organization; experience analyzing financial data in order to make sound projections

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and letter of interest

Work Hours

STANDARD 8-5

Website

HTTPS://GLOBALIDEAS.ISP.MSU.EDU/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends June 4, 2024 at 11:55 P.M.

Advertised: May 29, 2024 Eastern Daylight Time
Applications close: Jun 30, 2024 Eastern Daylight Time