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Business Manager

3 months ago

Princeton, United States InsideHigherEd Full time
Overview

The Business Manager reports to the Assistant Director of the Lewis-Sigler Institute (LSI) for Integrative Genomics and is responsible for managing the day-to-day financial operations of the Institute. The Business Manager serves a critical role in supporting the leadership and staff of LSI to achieve its strategic fiscal organizational goals and objectives including budget development, financial management and transaction review. The Business Manager is responsible for the ongoing financial oversight of departmental accounts, projects, recharge centers and programs. This position reviews the financial operations for efficiency and builds a culture of fiscal responsibility within the department. This includes establishing budgets and internal controls, monitoring expenses on departmental accounts, transferring funds, and providing financial analysis for departmental core facilities and other departmental functions, the review and approval of purchasing needs, the training and guidance of staff and students in University policies, and the maintenance of financial databases and departmental records. The Business Manager interacts with varying levels of leadership, administrative staff, and students regarding financial responsibilities, and also interacts with vendors, external organizations, and partners.   

Responsibilities

Job Duties & Responsibilities

 

Oversight of department funds:

  • Formulation and oversight of LSI administrative and endowment department accounts.
  • Creation and maintenance of departmental accounting and recording procedures to ensure an efficient and accurate information system and compliance with University policy.
  • Analysis of financial data and preparation of financial information for periodic analysis and annual reporting as requested by senior management, including managing the budgeting, forecasting, and long-term planning process, and processing fund transfers.
  • Oversight, tracking and reconciliation of operating accounts, unrestricted funds, and endowment income accounts.
  • Ensuring compliance with intended purpose for endowed funds as indicated in deed of gift.

Financial approval and analysis:

  • Drafting, communicating, and enforcing departmental financial policies and ensuring overall compliance with University financial policies.
  • Oversight and/or approval of all travel reimbursements, departmental expense cards, faculty moving and recruiting expenses, and expenses for other departmental initiatives.
  • Financial oversight of recharge centers including developing rates with Treasurer's Office, administration of subsidies and periodic reconciliation.
  • Working closely with affiliated departments, institutes, and other programs to manage and reconcile the financial dealings of projects.

Additional financial responsibilities:

  • Attending all relevant training classes and staying current with changes in policies, procedures. and processes pertaining to financial management.
  • Serve as back-up approver for Princeton ERA and secondary approver for grants.
  • Serve as back-up for purchase orders and department credit card approvals.
  • Monitor subcontractor receipts as well as other cost-sharing arrangements.
  • Oversee gift, faculty start-up, and research rebate accounts.
  • Other duties as assigned.
Qualifications

Essential qualifications:

  • Bachelor's degree with minimum of 6 - 7 years' accounting or business experience.
  • Ability to make judgments and ensure compliance with financial policies.
  • Demonstrated ability to create and manipulate financial data and perform analysis in Excel.
  • Ability to prioritize and handle multiple tasks to meet deadlines.
  • Accuracy and attention to detail in performing quantitative analysis.

Preferred qualifications:

  • Experience with setting and monitoring complex budgets.
  • Knowledge of PeopleSoft, PRIME financial reporting, journal entry process, the Information Warehouse, and Labor Accounting is desirable but not required.

The final candidate will be required to complete a background check successfully.

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesProbationary Period180 daysEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelMid-Senior Level#LI-ZY1