Accounts Payable/Accounts Receivable Specialist

3 weeks ago

Beverly Hills, United States Vaco Full time

We’re seeking an experienced Accounts Payable/Accounts Receivable (AP/AR) Specialist to join our finance team and play a vital role in managing our day-to-day financial operations.

Position Summary:
The AP/AR Specialist will be responsible for processing vendor invoices, managing payments, invoicing clients, and ensuring accurate and timely accounts receivable collections. This role requires a high level of attention to detail, organizational skills, and the ability to thrive in a fast-moving, creative industry.

Key Responsibilities:

  • Accounts Payable (AP):

  • Process and review vendor invoices, ensuring proper coding, approvals, and compliance with company policies
  • Perform 3-way matching for purchase orders, receipts, and invoices
  • Manage weekly check runs, ACH payments, and wire transfers
  • Handle vendor setups, W-9s, and maintain accurate vendor records
  • Reconcile credit card and vendor accounts, ensuring all discrepancies are resolved promptly
  • Assist with month-end AP accruals and reporting

Accounts Receivable (AR):

Generate client invoices and ensure timely deliveryMonitor AR aging and follow up on past-due accounts to ensure collectionsPost payments received via checks, ACH/wire, and credit cardsCommunicate professionally with clients to resolve billing inquiries and discrepanciesPrepare credit memos and maintain proper documentation

General Responsibilities:

Assist with account reconciliations (bank, credit card, and general ledger)Support month-end close processes for AP/ARPrepare reports, including AP/AR aging, cash flow updates, and ad hoc financial reportsCollaborate with internal departments to ensure smooth financial operations

Qualifications:

  • 3+ years of AP/AR experience, preferably in the entertainment, television, or media industry
  • Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar)
  • Strong Excel skills (pivot tables, VLOOKUPs)
  • Excellent attention to detail and ability to manage high volumes of transactions
  • Professional communication skills, with the ability to work effectively with vendors, clients, and internal teams
  • Ability to meet deadlines and prioritize tasks in a fast-paced environment

Why Join Us:

  • Be part of a creative and energetic team in an exciting industry
  • Competitive salary and benefits package
  • Opportunities for professional growth and development
  • Collaborative and inclusive work environment

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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