Office Manager

5 months ago

New Fairfield, United States Vaco Remote Work Freelance Full time

Job Title: Office Manager/Bookkeeper (Construction Industry)

Company Overview: Our client is a leading construction firm specializing in residential, commercial and industrial projects. Committed to quality and client satisfaction, we excel in delivering exceptional results through teamwork and innovation.

Position Overview: We are seeking a detail-oriented Office Manager/Bookkeeper with strong administrative skills to join our client's team. This role will manage a variety of tasks including payroll processing, administrative duties, and office operations.

Responsibilities:

  • Process and verify paperwork for new hires and terminations, ensuring compliance with company policies and regulations.
  • Post and manage open positions, coordinating with HR for recruitment efforts.
  • Process weekly payroll using Sage, ensuring accuracy and timeliness.
  • Manage payroll taxes and ensure compliance with federal, state, and local regulations.
  • Coordinate holiday event logistics and employee benefit programs.
  • Maintain office equipment and supplies, coordinating with the IT department as needed.
  • Handle crew uniform ordering, distribution, and inventory management.

Qualifications:

  • Proven experience as an Office Manager, Bookkeeper, or in a similar administrative role.
  • Experience with payroll processing, preferably using Sage software.
  • Strong organizational skills with a keen attention to detail.
  • Proficiency in MS Office Suite (particularly Excel) and familiarity with HRIS systems.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and work efficiently in a dynamic environment.
  • Knowledge of construction industry practices and terminology is a plus.

Benefits:

  • Competitive salary based on experience and qualifications.
  • Comprehensive benefits package including health insurance and retirement plan options.
  • Opportunities for career growth and professional development within a supportive work environment.

Application Process: Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience.

Our client is committed to diversity, equity, and inclusion in our workforce.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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