Payroll Administrator
5 days ago
The Payroll Specialist will be responsible for processing payroll for both exempt and non-exempt employees across multiple states. This role requires a high level of accuracy, compliance with payroll regulations, and the ability to thrive in a fast-paced, collaborative environment.
Key Responsibilities:
- Process bi-weekly and semi-monthly payroll for a large, multi-state employee base, including exempt, non-exempt, and freelance employees
- Ensure accurate payroll calculations, including regular wages, overtime, bonuses, and deductions
- Manage payroll taxes, garnishments, and benefit contributions
- Maintain and audit payroll records to ensure compliance with federal, state, and local laws
- Process new hires, terminations, and employee changes (pay rate updates, benefits adjustments, etc.)
- Assist with year-end payroll tasks, including W-2 preparation and distribution
- Address and resolve payroll-related inquiries from employees in a professional and timely manner
- Reconcile payroll reports and collaborate with accounting for month-end close processes
- Work closely with HR and benefits teams to ensure payroll accuracy and compliance
- Stay updated on payroll regulations and best practices
Qualifications:
- 3+ years of payroll experience, preferably in the media, entertainment, or related industries
- Experience processing multi-state payroll for 500+ employees
- Proficiency with payroll systems (e.g., ADP, Paycom, Workday, or similar)
- Strong knowledge of payroll regulations, wage and hour laws, and tax compliance
- Proficiency in Excel (pivot tables, VLOOKUPs)
- Excellent organizational skills and attention to detail
- Strong problem-solving skills and ability to manage confidential information with discretion
- Effective communication skills and a team-oriented attitude
Why Join:
- Be part of an innovative and creative company in a thriving industry
- Competitive salary and comprehensive benefits package
- Opportunities for career growth and professional development
- Collaborative and diverse work environment
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO NoticeVaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy NoticeVaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
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