Safety and Emergency Planning Manager

Job no: 493715
Work type: Staff (Full-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Campus Safety & Security
Division: Business and Finance

Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.

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Our Service
Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College

Benefits & Perks:

• 25 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
• Plus More

Additional Perks:

• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More

Rollins offers a competitive salary, along with our generous full-time benefits package. Click here to review our full benefits package.

Job
Summary:

The Rollins College Campus Safety Office is seeking a personable and knowledgeable Safety and Emergency Planning Manager to join their team Under the guidance of the Director of Campus Safety, the Safety and Emergency Planning Manager takes charge of all environmental and safety activities at Rollins College. This role shines a spotlight on emergency planning, educating and training our campus community, and ensuring we meet all regulatory standards.

Primary Responsibilities

• Setting strategies, policies, and directions in the area of safety: identifying opportunities, challenges, and areas for improvement, and instituting appropriate solutions and programs
• Ensuring that college practices, plans, and protocols for safety and emergency planning are in compliance with federal, state and local laws, including but not limited to the requirements of NIMS/ICS, the Higher Education Opportunity Act (HEOA), the U.S. Department of Homeland Security (DHS), and the Occupational Safety and Health Administration (OHSA)
• Managing the development, implementation, testing, and maintenance of the campus Emergency Operations
• Plan and all associated communications tools
• Provide leadership in the area of emergency management preparedness, preparing the Rollins College community to respond to emergencies that might significantly affect and impact the College; to include: management of the primary, virtual, and alternate Emergency Operations Center (EOC), provide operational leadership during EOC activations, manage the effective emergency response and recovery resources such as equipment, technology and tools that must be in a ready state for response activity
• Assist with the development and delivery of program-specific training and education to the Rollins College community regarding emergency preparedness, mitigation, and business continuity and disaster response procedures
• Assist in developing, updating, maintaining and publishing the campus-wide continuity of operations planning program
• Plan, develop, coordinate and execute tabletop and functional exercises to enhance familiarity with emergency management
• Assist with preparing after-action reports and improvement plans
• Provide training and support for Campus Safety and PIO staff in the area of emergency communications and notification of any incident affecting the College
• Interpret the requirements on Rollins College from federal, state, and local agencies who provide guidance and direction to stakeholders during an emergency
• Assist with developing, writing, compilation, maintenance, and revision of departmental publications, presentations, website materials and documents that deal with emergency preparedness, response and general safety
• Chair the Rollins College Sciences Division Safety Committee, providing needed direction, planning and guidance
• Updating the Safety web page as needed
• Developing and overseeing the implementation of programs to educate and raise awareness of college personnel on environmental health, safety, and emergency management issues, guidelines and procedures
• Establishing a document control system to ensure all supporting program documentation is maintained and available for audit – written program archives, Safety specific SOP’s, meeting minutes, action items, training records, etc.
• Conducting trends analysis with Risk Management and working on reducing the incident and injury rate by ensuring appropriate training and safety audits are completed
• Working with Risk Management and our insurance carrier, utilize data to effectively implement programs and training that will reduce the overall risk of injury and lost time
• Incident Investigation Leader – At times, may be assigned the responsibility of responding to and investigating significant incidents, safety related reports or other events as directed to determine root causes; generating incident reports outlining lessons learned and sustainable corrective actions and conducting follow up to ensure corrective action plans have been implemented
• Using every opportunity to drive safety and Emergency Operations Plan awareness by demonstrating safe behavior, continuous self-improvement and education in the areas of safety compliance, higher education trends, and regulatory developments. Attend local, regional and national workshops, exercises, and other emergency management centered events.
• Representing Rollins College in designated meetings with governmental agencies, the campus community and/or the general public on issues as they relate to Safety and Emergency Planning
• Responsible for understanding and abiding by all guidelines associated with the Clery Act and Title IX
• Performing related duties as assigned with respect to the operation of the Campus Safety Department

Minimum Qualifications & Education:

• Bachelor's degree in Risk Management, Security Administration or Management, Public Safety, Occupational Health, or Industrial Hygiene or related discipline or an equivalent combination of training or years of experience
• Three to five years of management experience in the safety, emergency planning/ continuity planning or industrial hygiene field; or equivalent combination of education and experience
• NIMS certifications: IS-100, IS-200, IS-300, IS-700, and IS-800

Preferred Qualifications:

• Certified Emergency Manager certificationExperience working in a higher education settingNIMS certification: IS-400

Knowledge, Skills & Abilities:

• Demonstrated leadership in administering safety and emergency plans.
• Clear moral compass and ability to fit into a team environment characterized by shared accountabilities
• Extensive use of computers and Microsoft Office programs
• Experience in creating, implementing, and delivering emergency management planning programs for a large diverse organization
• Must possess a high level of customer service experience
• Demonstrated ability to manage stressful situations over elongated periods of time that require high levels of communication and attention to detail
• Proven ability to manage stressful situations and changing institutional priorities
• Requires the ability to analyze all types of emergency situations to determine the best course of action and solve problems, excellent judgement and decision-making skills
• A thorough understanding of emergency and safety practices in relationship to compliance with federal, state and local laws, including, but not limited to the requirements of NIMS/ICS, the Higher Education Opportunity Act (HEOA), the U.S. Department of Homeland Security (DHS), and the Occupational Safety and Health Administration (OHSA)

Work Environment:

• In-person, campus-based position.
• While this is an administrative position, work outside, in mechanical settings, and challenging environmental situations is required
• Willingness to work after hours on weekends, or on short notice

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

1. Cover Letter (optional)
2. Resume

**Anticipated start date is early January 2025.**

Diversity & Inclusion at Rollins:

Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences—from race and ethnicity to sexual orientation and political perspectives—as rich opportunities for understanding, learning, and growth. To learn more, please click here.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

FLSA Status:

Exempt

Service Months:

12

Advertised: 17 Sep 2024 Eastern Daylight Time
Applications close: