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Administrative Assistant
2 months ago
Current employees must apply internally via connectU -
connectu.olemiss.edu
Definition of Class
This position provides assistance to the department chair in a large or complex unit by performing advanced level duties involving planning, administering, and reporting for the management of the academic area. The incumbent provides administrative support, coordinates the daily office operations, arranges meetings and events, maintains calendars, collects and compiles data, prepares reports, and assists with oversight of financial operations.
Examples of Work Performed
-Composes correspondence to individuals requesting or in need of routine information or interpretation of standard procedure.
-Makes arrangements for travel, conferences, university programs and meetings, maintaining a calendar of such events and notifying concerned parties of the date, time, and location of such arrangements.
-Locates and assembles information for various reports, briefings, meetings, and conferences.
-Coordinates the flow of clerical processes or the interface of a specialized function within the department.
-Prepare and process university forms, monitor budgets, and revise documents as necessary.
-Handle payroll forms, maintain departmental leave records, and ensure accurate documentation of financial transactions.
-Maintain a comprehensive calendar and notify relevant parties of important dates and events.
-Routes correspondence and other materials by name of functional area in order to ensure that such materials are distributed in a timely manner.
-May assist in recruiting efforts and preparing printed materials. Maintains student files.
-Organizes, designs, and maintains a filing system for classifying, retrieving, and disposing of such materials as correspondence, records, reports, cataloguing the Institute's internal archive and other documents using personal computer/and software.
-Places local and long-distance calls upon request to various officials and other parties; refers incoming telephone calls and visitors to the appropriate person or functional area and answers departmental inquiries.
-Prepares University forms, monitors budgets, prepares and revises documents, and schedules appointments.
-Processes payroll forms and maintains departmental leave records.
-Requests a variety of supplies, publication materials, office equipment and maintenance services as needed.
-Coordinate communication between vendors, and staff, ensuring a high level of customer service.
-Ensures all assigned tasks are in compliance with University, SEC Conference, and NCAA rules.
-Performs related or similar duties as required or assigned.
Essential Functions
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.
-Provides administrative support to the department chair.
-Assists with planning of special programs and events.
-Compiles data and prepares reports.
-Assists with planning and management of budgets.
Minimum Education/Experience
Education:
High School Diploma or equivalent (GED).
AND
Experience:
Four (4) years of experience related to the above described duties.
Interview Requirements:
Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
Salary/Wage Information
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.
EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
