Administrative Support Manager
4 weeks ago
Job Description and Position Requirements:
The College of Earth and Mineral Sciences at Penn State invites applications for the position of Administrative Support Manager in the John and Willie Leone Family Department of Energy and Mineral Engineering (EME).
We seek an innovative, forward-thinking professional to join our inclusive and collegial team. The successful candidate will provide critical administrative oversight and management of department operations, including research proposal administration, budget management, event coordination, and staff supervision.
Key Responsibilities:
Collaborate on the submission of research proposals in line with institutional guidelines and strict deadlines.
Provide administrative support to department personnel and faculty throughout the proposal process.
Monitor research budgets, process financial transactions, track expenditures, and assist with budget preparation, projections, and revisions.
Collaborate with the EMS Research Office to ensure compliance with University policies and procedures, while maintaining research awards and budgets.
Manage financial aspects of research activities, including reimbursements, payroll, purchase requests, and budget tracking.
Event Support:
Plan and coordinate department events, conferences, and special activities.
Reserve meeting spaces, develop event schedules, and coordinate logistics, including audio-visual setup, signage, and printing.
Serve as the primary point of contact with vendors and manage event-related tasks.
Budget Monitoring:
Work closely with the Department Head to develop, forecast, and manage departmental budgets.
Monitor and maintain budgets for general funds, research grants, contracts, and endowments.
Process financial transactions, track expenditures, and assist with budget revisions and proposals.
Supervision:
Oversee and manage a team of support staff.
Set workload priorities, conduct performance reviews, and provide ongoing support and feedback.
Recruit, interview, and train new hires as necessary.
Education and Experience:
Requires an Associate Degree in a relevant field and eight or more years of relevant experience, including three or more years of supervisory experience or an equivalent combination of education and experience.
Strong organizational, communication, and leadership skills, with a proven ability to manage multiple priorities.
Benefits:
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (24 days per year; accrued every month), sick time (12 days a year; accrued monthly), and paid holidays (14 per calendar year).
The salary range for this position, including all possible grades is: $51,000.00 - $74,000.00
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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