Legal Practice Specialist

3 weeks ago


Raleigh, United States Kilpatrick Townsend & Stockton LLP. Full time
Description

Kilpatrick, a large international law firm, is seeking a Legal Practice Specialist for our Intellectual Property department in our Atlanta, Raleigh or Winston-Salem office. This position works with our patent and trademark/copyright teams and both coordinates and provides advanced administrative support requiring in-depth knowledge of intellectual property legal practice processes. At Kilpatrick, we are one team where each person plays an integral role in serving the needs of our clients. The firm has a strong dedication to its employees, values, diversity and inclusion initiatives and commitment to the community.

The Legal Practice Specialist is also expected to provide support as needed to other teams and attorneys when the need arises. This position works very closely with other Legal Practice Specialist and Legal Practice Coordinators in order to provide enhanced legal administrative support coverage and to balance the tasks and assignments among the team members.

Responsibilities and Primary Activities:

  • Prioritize, coordinate, and manage work assignments, working very closely with the team, to meet the support needs of the timekeepers
  • Utilize available firm resources, including the Resource Center, Research and Information Services, Marketing, Records, Mail and Copy Services, New Business Intake and Finance
  • Provide quality control and deadline management
  • Assist other support members on the team to complete timekeeper requests
  • Create, revise, transcribe, format and edit documents, briefs and correspondence to requested specifications
  • Proofread and redline documents, correspondence and memoranda to ensure accuracy and quality control of copy, grammar, spelling, and punctuation
  • Manage mailings, client contacts and update appropriate databases
  • Prepare reports, tables and Excel documents as requested
  • Prepare PowerPoint presentations as requested
  • Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents
  • Assist attorneys with various billing task and processes; such as time entry and edits, review and/or editing proformas, gathering appropriate documentation for inclusion in final invoice to clients
  • Assist with calendar coordination as needed; including availability of attendees and conference rooms, meeting notification and reminders, and preparation of meeting materials
  • Coordinate travel arrangements, including air, hotel, and car plans for timekeeper off-site meetings and events as needed
  • Process expense reimbursements and credit card statement reconciliations in accounting system
  • Manage paper and electronic files, including set up, maintenance and organization, in compliance with set policies and procedures
  • Update and locate files and appropriate documentation, correspondence and emails in a timely manner
  • Prepare binders and hard copy materials as requested
  • Open new clients and matters following New Business Intake and Records Departments' procedures as needed
  • Prepare conflict of interest forms
  • Assist timekeepers with Marketing and Business Development functions
  • Process closing of matters and transmittal of physical files to Records Center for retention
  • Other duties as assigned

Knowledge, Education, Certification, Licenses:

Required:

  • Strong knowledge of Microsoft Word and other document production software such as PowerPoint, Excel and Outlook; Ability to work with a variety of software and to quickly learn new programs
  • Knowledge of USPTO systems and filing requirements
  • Knowledge of Intellectual Property concepts and terminology
  • Knowledge of Financial Services applications, such as time entry and legal billing programs

Preferred:

  • Bachelor's degree preferred, or equivalent experience that demonstrates the ability to perform the duties of the position.

Skills and Abilities

Required:

  • Ability to work on a team while displaying excellent client service acumen and supporting multiple legal professionals
  • Ability to accept assignments, work on a team to complete the assignments, and coordinate various resources as needed
  • Skills to communicate effectively with team members, attorneys, and professional staff
  • Must have ability to work in a fast-paced environment with tight deadlines
  • Must have strong organizational skills with the ability to organize, prioritize and complete simultaneous assignments
  • Ability to draft, format and proofread legal documents
  • Ability to work with a variety of software applications and quickly learn new programs
  • Maintain confidentiality of client information

Experience

Required

2 years: Minimum experience in a legal support role or professional services role supporting multiple professionals.

Preferred

Experience working in a law firm or professional services environment preferred.

This is a full-time, regular position with a multi-faceted health benefit package including medical, dental, and vision. The firm also offers life insurance, short term disability plans and retirement plans in addition to holidays and paid time off. The firm offers hybrid work schedules combining in office work days as well as remote work days. The pay range for this position in Atlanta only is $34.20 to $51.28 per hour; in North Carolina only is $32.51 to $48.71 hourly.

Selected applicants will be contacted. Kilpatrick is an Equal Opportunity Employer.

For more information about our firm, please visit our website at www.ktslaw.com.

Kilpatrick Townsend & Stockton LLP is committed to equal employment opportunity for all persons, regardless of race, color, religion, sex or gender, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed or disclosed their own pay, or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding , hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1-35(c)



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities

  • Raleigh, North Carolina, United States Ogletree Deakins Full time

    Job Title: Legal Practice AssistantOgletree Deakins is seeking a highly skilled and experienced Legal Practice Assistant to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our legal department.Key Responsibilities:Provide administrative support to attorneys and paralegals, including...


  • Raleigh, North Carolina, United States Ogletree Deakins Full time

    Job SummaryOgletree Deakins is seeking an experienced Legal Practice Assistant to join our team in Raleigh, NC. As a key member of our legal support team, you will provide administrative assistance to attorneys, perform complex secretarial tasks, and work collaboratively with others in a team-oriented environment.Key ResponsibilitiesDocument Preparation:...


  • Raleigh, North Carolina, United States CAROLINA LEGAL ASSOCIATES Full time

    Job Title: Litigation Paralegal SpecialistAt CAROLINA LEGAL ASSOCIATES, we are seeking a highly skilled Litigation Paralegal Specialist to join our team. The ideal candidate will have strong civil trial experience and be able to assist attorneys in all stages of the litigation process.Key Responsibilities:Assist attorneys in case intake, client interviews,...


  • Raleigh, North Carolina, United States Robinson Bradshaw Full time

    Job Title: Practice Support SpecialistRobinson Bradshaw is seeking a highly skilled Practice Support Specialist to join our team. As a key member of our practice support department, you will play a critical role in supporting our attorneys and staff with analytical thinking and complex technical legal practice.Key Responsibilities:Maintain and develop skills...


  • Raleigh, North Carolina, United States Robinson Bradshaw Full time

    Practice Support SpecialistRobinson Bradshaw is seeking a highly skilled Practice Support Specialist to join our team. As a key member of our practice support department, you will play a critical role in supporting our attorneys and staff with analytical thinking and complex technical legal practice.Key Responsibilities:Maintain and develop skills with all...


  • Raleigh, North Carolina, United States RELX Full time

    About the RoleWe are seeking a highly skilled Legal Content Analyst to join our team at RELX. As a Legal Content Analyst, you will be responsible for designing, owning, and executing the content upkeep process for the Mergers & Acquisitions and Private Equity practice areas.Key Responsibilities:Perform legal research and editorial tasks associated with...


  • Raleigh, North Carolina, United States Robinson Bradshaw Full time

    Job Summary:Robinson Bradshaw is seeking a highly skilled Practice Support Specialist to join our team. The successful candidate will provide analytical support to the practice support department, utilizing their technical expertise to develop and implement best practices in e-discovery and case management.Key Responsibilities: Maintain and develop technical...


  • Raleigh, North Carolina, United States Marshall & Taylor PLLC Full time

    Job Title: Legal Intake SpecialistMarshall & Taylor PLLC is seeking a highly skilled Legal Intake Specialist to join our team. As a key member of our team, you will be responsible for surveying prospective clients, empathizing with them on the details of their case, and managing new client onboarding and data entry.Key Responsibilities:Conduct thorough...


  • Raleigh, North Carolina, United States Marshall & Taylor PLLC Full time

    Job Title: Legal Intake SpecialistMarshall & Taylor PLLC is seeking a highly skilled Legal Intake Specialist to join our team. As a key member of our team, you will be responsible for surveying prospective clients, empathizing with them on the details of their case, and managing new client onboarding and data entry.Key Responsibilities:Conduct thorough...


  • Raleigh, North Carolina, United States Addison Group Full time

    Job Title: Legal AssistantJob Summary:We are seeking a highly organized and detail-oriented Legal Assistant to provide administrative support to our attorneys in the Insurance and Litigation practice groups.Key Responsibilities:Provide secretarial, administrative, and legal support to attorneys, including preparing and managing documents, coordinating...


  • Raleigh, North Carolina, United States Gable Search Group Full time

    Job Title: Legal AssistantWe are seeking a highly skilled and organized Legal Assistant to join our team in Raleigh. The successful candidate will provide administrative support to a group of attorneys within the Litigation practice group, ensuring the smooth operation of the team.Key Responsibilities:Utilize technology resources to optimize the group's...


  • Raleigh, North Carolina, United States Gables Search Group Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Legal Assistant to join our team at Gables Search Group. The successful candidate will provide administrative support to a group of attorneys within the Litigation practice group, ensuring the smooth operation of the team.Key ResponsibilitiesTechnical Support: Leverage technology resources to...


  • Raleigh, North Carolina, United States Ave Staffing Legal Specialists Full time

    Job Title: Trust Accounts AdministratorAve Staffing Legal Specialists is seeking a highly skilled Trust Accounts Administrator to join our team. As a key member of our financial operations team, you will play a vital role in ensuring the firm's compliance with fiduciary obligations.Job Responsibilities:Manage Client Trust Accounts: Oversee all aspects of...


  • Raleigh, North Carolina, United States Gables Search Group Full time

    Job Title: Legal AssistantWe are seeking a highly skilled and organized Legal Assistant to join our team in Raleigh. The successful candidate will provide administrative support to a group of attorneys within the Litigation practice group, ensuring the smooth operation of the team.Key Responsibilities:Utilize technology resources to optimize the group's...


  • Raleigh, North Carolina, United States Gable Search Group Full time

    Job Title: Legal AssistantWe are seeking a highly skilled and organized Legal Assistant to join our team in Raleigh. The successful candidate will provide administrative support to a group of attorneys within the Litigation practice group, ensuring the smooth operation of the team.Key Responsibilities:Utilize technology resources to optimize the group's...


  • Raleigh, North Carolina, United States Gable Search Group Full time

    Job Title: Legal AssistantWe are seeking a highly skilled and organized Legal Assistant to join our team in Raleigh. The successful candidate will provide administrative support to a group of attorneys within the Litigation practice group, ensuring the smooth operation of the team.Key Responsibilities:Utilize technology resources to optimize the group's...


  • Raleigh, North Carolina, United States Connectly Recruiting Full time

    Legal Assistant Job DescriptionWe are seeking a highly skilled and organized Legal Assistant to join our team at Connectly Recruiting. As a Legal Assistant, you will provide administrative support to a group of attorneys in Raleigh, NC, ensuring the smooth operation of the legal team.Key Responsibilities:Utilize technology to optimize the group's efficiency...


  • Raleigh, North Carolina, United States Connectly Recruiting Full time

    Legal Assistant OpportunityWe are seeking a highly skilled and organized Legal Assistant to support our team of attorneys in Raleigh, NC. As a key member of our team, you will be responsible for providing administrative and secretarial support, as well as performing complex legal duties.Key Responsibilities:Utilize technology to optimize the efficiency and...


  • Raleigh, North Carolina, United States Ave Staffing Legal Specialists Full time

    Job DescriptionEstablished in North Carolina, Ave Staffing Legal Specialists offers a unique blend of experienced legal minds and personalized attention. Their team tackles a wide range of legal issues, from family law to business litigation, ensuring clients receive effective representation across their needs. Our client represents businesses in a variety...


  • Raleigh, North Carolina, United States Ave Staffing Legal Specialists Full time

    Job DescriptionAve Staffing Legal Specialists is seeking a skilled Family Law Paralegal to join its team in Raleigh, NC. The ideal candidate will have 3+ years of experience as a paralegal, knowledge of Rules of Civil Procedure, and excellent organizational skills.Key ResponsibilitiesDraft affidavits, complaints, and prepare files for filing of...