Business Manager

1 month ago

Manchester, United States Archdiocese of St. Louis Full time
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area.  Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Business Manager is a professional administrator in support of the Pastor. This minister is a steward of the physical, financial, and personnel resources of the parish, and enables the other ministries to function effectively. The Business Manager is a person of faith, committed to Gospel values. He or she values the organization and responsible management of resources, and helps the Church fulfill its mission and purpose.
 

Job Responsibilities

Financial Responsibilities

-Ensures timely and accurate monthly financial reporting for Pastor and Finance Council by managing the relationship with Shared Accounting Services and the financial administration of the office.   
-In conjunction with Shared Accounting Services (SAS), manages parish AP and AR functions, prepares, administers and reviews budget process in collaboration with Pastor, Finance Council and other commissions as required by Pastor.
-Maintains accuracy of all financial files and records and establishes a responsible cash flow management system.
-Acts as liaison between the parish and the archdiocese in financial matters.
-Maximizes cash management resources.
-Coordinates and reviews parish organizations’ funds.

Personnel Responsibilities

-Establishes and maintains evaluation process.
-Administers salaries and benefits programs.
-Supervises parish office administrative staff, financial staff and maintenance staff.
-Participates in the hiring and termination policies of the parish in collaboration with the Pastor.
-Works in conjunction with Archdiocesan Human Resources to ensure fair hiring and fair management practices for all employees.
-Processes parish Payroll and coordinates all ArchHr records and changes.
-Works with staff and hiring mangers to ensure new employee onboarding is properly administered.
 

 Administrative Responsibilities

-Directs the administrative management of the parish office.
-Oversees the management of the parish records, financial, legal, and sacramental.
-Coordinates parish liability and property insurance, workers’ compensation with archdiocesan general insurance program.
-Maintains good working relationships, effective communications between parish community, various groups and outside authorities.
-Attends all pastoral staff meetings, organization/commission meetings and Parish Council meetings, as required by Pastor.
-Attends all archdiocesan meetings, as necessary, representing the parish and the Pastor.
-Ensures parish is compliant with Archdiocesan Safe Environment Program.
-Consults with and advises Pastor and Principal on business and administrative matters that affect the parish and school.
-Ensures that all parish platforms are managed within the administrative staff, online offertory, ministry scheduling, online Mass Intentions, etc.

Facilities Management Responsibilities

-Supervises Maintenance and Building staff and the Parish Site Planning Committee to ensure upkeep and proper repair and maintenance of all Parish buildings and grounds. 
-Oversees any major construction, improvement or repair.
-Solicits and reviews bids and quotes and negotiates contracts.
-Establishes and monitors preventive maintenance programs for all properties.
-Maintains security of property (Key files, cameras, etc.).

Job Requirements

Knowledge & Experience Requirements 
•    College degree and five (5) years business experience in like field
•    Knowledge of accounting principles and practices
•    Facilities Management experience strongly preferred
•    Previous staff management experience required

Skills & Attitudes Required for Success in Job 
•    A strong faith and understanding of the parishes role in furthering the Kingdom of God here in earth. Active in the Catholic Church is strongly preferred.
•    Must have excellent interpersonal communication skills
•    Must have good organizational skills
•    Must have good recordkeeping skills
•    Must have good facilitation skills
•    Must have ability to manage
•    Must have ability to present themselves professionally
•    Must have ability to maintain confidentiality
•    Must have ability to prioritize and to be flexible

Relationships Requirements
•    Must be able to work well with Pastor and other department heads
•    Handle Parish personnel issues
•    Work with parish and finance councils and various parish organizations
•    Work well with outside contractors and vendors

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.  
 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. 

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