Management Analysis Officer

4 weeks ago

Arlington, United States USAJobs Full time
Duties

Directs the planning, development, and execution of all administrative functions including budget, personnel, performance management, property management, procurement, labor-management relations, equal opportunity, employee training and development, and technology. Performs and reviews tracking and evaluation of administrative programs including but not limited to staffing, budget, asset management, space management, mail management, safety, and health, GSA fleet vehicles, training, telework, administrative services, etc. to prepare periodic reports and respond to data calls, as requested. Reviews and evaluates technical and analytical reports, and writes correspondence which includes status reports, briefing papers, position papers, decision documents, performance standards and appraisals, and other administrative documents. Responsible for coordinating budget execution activities, including reviewing and compiling budget estimates and preparing reports as needed by the management or other office budget staff. Coordinates with budget staff regarding the financial status of funds; monitors spending rates and trends; prepares budget projections; and communicates potential problems to the management. Oversees or participates in the budget process, advising managers and supervisors of budgetary concerns, needs, regulations, and appropriate allocation of funds. Prepares and monitors necessary budgetary data for inclusion in the annual operational plan, periodic performance review and analysis reports, and reports or correspondence in response to directives or inquiries from the Agency or DOL Provides sound technical advice/clarification to the contractor and CO regarding the scope and terms of the contract. Coordinates, communicates, and ensures cooperation among the contractor, Contracting Officer (CO), and associated Government personnel, to anticipate and resolve difficulties, and ensuring satisfactory completion of the contract. Based on the Agency's administrative goals and objectives, participates in significant management planning, policy-making, and decision-making activities about program issues. Responsible for the technical and administrative supervision of professional, technical, clerical, and/or administrative work to carry out the mission of the organization. Determines acceptability, rejection, or correction of contractor work. Attends formal and informal management meetings and provides expert advice. Serves as point of contact for organization on administrative program issues, proposing solutions to problems, and providing direction. Plans work to be accomplished by subordinates; makes assignments based on capability and expertise; evaluates the work performance of subordinates; develops performance standards; gives advice or instruction to subordinates on work and administrative matters; and identifies developmental and training needs of employees, providing or arranging for needed development or training. Advises management officials regarding procedures and policies on a variety of HR functions including but not limited to incentive awards, leave programs, recruitments, training and merit promotions, and time and attendance system. Serves as the records liaison and approver for a record transfer request. Coordinates with the Agency record officer to provide guidance and technical assistance to staff on records management issues. Responds to information requests, as needed, from the Agency/DOL records officer.

Requirements

Conditions of Employment

Must be at least 16 years old. Must be a U.S. Citizen. Candidate required to obtain the necessary security/investigation level. Requires a probationary period if the requirement has not been met. Requires a supervisory probationary period if the requirement has not been met. Subject to financial disclosure requirements.

Qualifications

You must meet the Specialized Experience to qualify for Management Analysis Officer, as described below.

To qualify for this position, your application and resume must clearly show that you possess the experience and certification requirements as defined below. When qualifying based on experience, be sure these types of examples are evident in your resume.

Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

For the GS-14 grade level: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level GS-13 in the Federal Service.

Examples of specialized experience includes:
Reviews and edits a variety of administrative and management documents to ensure content accuracy, proper grammar, and spelling. Generates, manipulates data, and prepares complex reports, briefings, procedures, and guidelines. Coordinates efforts pertaining to Freedom of Information Act (FOIA) request responses and/or Congressional and other stakeholder inquiries. Serves as a Contracting Officer Representative (COR). Provides oversight and financial management of an operating program budget of an agency, organization, or department within a large organization.

Education

There is no substitution for education at the posted grade level.

Additional information

The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered.

Refer to these links for more information: GENERAL INFORMATION , REASONABLE ACCOMMODATION , ADDITIONAL DOCUMENTATION , FORMER FEDERAL EMPLOYEES

As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION

You may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states: Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interest and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements.

Supervisory Financial Disclosure: This position is subject to the confidential financial disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). Therefore, if selected, you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest(s) and your prospective position with DOL. This information will be required annually.

The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information .

The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act . Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions.

All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.

Based on agency needs, additional positions may be filled using this vacancy.

ADDITIONAL INFORMATION CONTINUED IN THE REQUIED DOCUMENTS SECTION.

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