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Accounts Payable Coordinator
3 months ago
- Identifies departmental purchaser and routes invoices for review and approval.
- Receives approved invoices, check requests, and travel reimbursement requests; reviews for approval signature, supporting documentation, and proper general ledger account numbers.
- Ensures that expenditures are consistent with University polices and regulations.
- Enters payable documents in the system on an accurate and timely basis.
- Processes payment batches in compliance with due dates, ensuring that each batch balances to control totals.
- Matches supporting documents with checks to be mailed, following distribution instructions.
- Files documents to facilitate retrieval.
- Responds to vendor and employee requests and inquiries on a timely basis.
- Produces ad hoc system reporting as needed.
- Performs new vendor set-ups. Obtains W-9 forms and flags independent contractors for 1099 reporting.
- Identifies tasks for delegation to student workers and interns, providing training as needed.
- Works cooperatively with others throughout the Office of Business and Finance.
Other Duties and Responsibilities
- Demonstrates a strong commitment to continuous improvement.
- Performs other duties as needed and assigned. Responsibilities, activities and duties are subject to change at any time with or without notice.
Minimum Qualifications
- General working knowledge of accounts payable and/or accounting.
- Proficient in Microsoft Office, particularly Excel and Word.
- Solid organizational ability with great attention to detail.
- High level of integrity.
- Excellent communication skills, both written and verbal.
- Prior accounts payable or office manager experience.
- Proficiency with Ellucian Colleague or Banner a plus.
Recruiting and retaining a diverse workforce is a critical component of the University's mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.
Elmhurst College is an Equal Opportunity Employer. Elmhurst College prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.