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Executive Assistant, Treasury

2 months ago

Minnetonka, United States UnitedHealth Group Full time

UnitedHealth Group is a health care and well-being company that's dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, UnitedHealthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a diverse team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together.

The role of the Executive Assistant is to support the business prioritization needs of the Treasurer and collaborate with other Treasury employees, and internal and external partners to ensure consistent and productive support for the Treasurer. The role requires individual judgement for assigned tasks while collaboration for many team meetings and priority requests.

This role supports UHG Treasury and is based in the Minnetonka, MN office with flexibility to work hybrid (3 days in office/ 2 days remote).

Primary Responsibilities:

  • Serve as Executive Assistant to UnitedHealth Treasurer with the highest levels of performance and professionalism
  • Manages leaders' calendars, travel, expenses, and key meetings
  • Utilize your advanced experience in Outlook, PowerPoint, Visio, Word, Excel, and Adobe software for internal and external meetings and communications
  • Meet daily for proactive meeting support and reminders for critical meetings, including preparations before critical meetings
  • Event planning and coordination with external partners, senior UHG executives, and Treasury partners
  • Provide notary support for ongoing corporate and affiliate entity documentation requiring the verification and notarization of UHG Treasurer signatures, corporate documents of affiliated entities, and compiling related documents
  • Provide coverage (e.g., phone; email; reception) for other leadership team members as needed
  • Provide organized resources (itineraries, meeting materials, etc.) for upcoming leader travel
  • Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
  • Greet and direct internal and/or external partners (e.g., contractors; auditors; vendors) to appropriate locations and/or staff
  • Work effectively as an integral member of a team of administrative professionals
  • Serve as backup Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, coordinating travel arrangements, new hire onboarding for executive leadership and other office management responsibilities for fast-paced, growing organization
  • Follow all wage and hour laws and work time related company policies

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • 5+ years of administrative experience in support of senior leaders (VP or higher) in a highly matrixed organization
  • Advanced level experience in Microsoft Office Suite (Word, Excel, PPT) to create and edit professional documents from scratch
  • Advanced level experience in Microsoft Office Outlook for complex calendar management, scheduling meetings
  • Experience in organizing meetings and troubleshooting in Microsoft Teams virtual meetings and/or WebEx
  • Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
  • Notary or willing and able to obtain upon hire

Preferred Qualifications:

  • SharePoint, Visio, and Adobe experience
  • Experience or knowledge of the health care industry and system
  • Proven excellent interpersonal communication skills

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

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