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Office Manager

2 months ago

West Chicago, United States Peloton Workforce Full time
TempToFT

We are seeking an experienced Office Manager to join our team. As an Office Manager, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring efficient office functioning.

The ideal candidate will have strong organizational and leadership skills, as well as experience in office management, customer service, and project coordination.


This is a Temp-to-Hire role You will have a 3-month evaluation period before being hired on permanently 

Primary Responsibilities:

- Greet and direct office visitors

- Manage day-to-day office operations and ensure smooth functioning

- Coordinate and schedule meetings, appointments, and events

- Maintain office supplies inventory and place orders as needed

- Handle incoming calls and emails, providing excellent phone etiquette

- Manage calendars and schedule appointments for leadership staff members as necessary

- Manage customer invoicing and purchasing order processing

- Manage coordination of customer service calls and prepare customer estimates

- Input necessary data entries into system

- Manage company website

- Provide feedback and strategic insight on company marketing material and initiatives

- Proactively complete tasks and special projects supporting company leadership

- Oversee vendor management and maintain relationships with suppliers

- Manage Shipping and Receiving

Experience & Qualifications:

- BA/BS Degree in Business Management, Marketing, Operations, or similar field preferred

- Minimum of 2 years of experience using QuickBooks Enterprise Software (Skills test will be administered during interview process)

- Proven experience in office management or a similar role

- Strong organizational skills with the ability to multitask effectively

- Strong attention to detail, creative problem solving, and proactive thinking skills

- Strong knowledge of budgeting principles and practices

- Proven experience in successful coordination of projects, meeting deadlines, and efficient time management

- Excellent communication skills, both written and verbal

- Very proficient in using office software (Google Suite, Microsoft Office 365 including Excel)

- Experience with manufacturers is a plus

Benefits:

· 10 paid days off in the first year to be used as vacation, sick, personal days, increased each additional year

· 6 paid holidays per year (New Years, Memorial Day, Fourth of July, Labor Day, Thanksgiving and Christmas)

· Group Health Insurance options available

· Company paid Life Insurance

· Company paid Short Term Disability

· 401K Retirement Program with company match up to 8%

Full benefits active after 90 days of employment

28.85 450 FENTON LN #901, WEST CHICAGO, IL 60185, United States of America