Administrative Assistant

4 weeks ago

Pearl Harbor, United States Amentum Full time

Amentum has an opportunity for a highly qualified Administrative Professional to play a pivotal role in ensuring the smooth operation of administrative functions of a DoD organization. This individual will provide comprehensive support to senior management and staff, contributing to the overall efficiency and effectiveness of operations.​​

Duties and Responsibilities:

  • Provide administrative assistance to senior management and staff members, including but not limited to managing calendars, scheduling appointments, coordinating meetings, and arranging travel logistics.
  • Maintain accurate and organized electronic and physical filing systems for important documents, correspondence, reports, and other materials. Ensure confidentiality and security of sensitive information.
  • Serve as a primary point of contact for internal and external inquiries, emails, and phone calls. Facilitate communication between various departments, stakeholders, and external partners as needed.
  • Assist in maintaining records, databases, and spreadsheets as required. Track expenses, process invoices, and assist in budget monitoring and financial record-keeping tasks.
  • Support the planning and execution of organizational events, conferences, and meetings. Coordinate logistics, such as venue bookings, catering arrangements, and audiovisual equipment setup.
  • Maintain office supplies inventory, order supplies as needed, and ensure office equipment is in good working condition. Coordinate with facilities management for any maintenance or repairs.
  • Draft, proofread, and edit correspondence, reports, and presentations as required. Ensure accuracy, consistency, and adherence to organizational standards.
  • Assist in the coordination and tracking of various projects and initiatives within the organization. Provide administrative support to project teams as needed.
  • Provide general administrative support and assistance to other team members and departments as required. Flexibility to handle diverse tasks and responsibilities as they arise.

Minimum Requirements:

  • At least 3 years of administrative experience supporting the Department of Defense (DoD)
  • Proven experience as an administrative assistant or similar role, preferably in a fast-paced military environment.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Strong attention to detail and accuracy in work.
  • Excellent communication skills, both written and verbal.
  • Discretion and confidentiality in handling sensitive information.
  • Active Top-Secret Clearance with SCI eligibility and current CI Polygraph. Note:  US Citizenship is required to obtain a Top-Secret Clearance.

Preferred Qualifications:

  • Bachelor’s degree in business administration, office management, or related field.

The salary range for this position is $100K to $200K. (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.) This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site: www.amentumcareers.com.

       

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans

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