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Project Associate/Administrative Assistant

2 months ago

Champlin, United States Egan Company Full time
Overview

Join our safety-focused team as a Project Associate at Egan Company. We're seeking a detail-oriented individual to support our Safety team. In this position you'll play a critical role in record-keeping, compliance and adherence to set standards, data management, safety reporting, and training planning.

Responsibilities

The basic responsibilities of the Safety Project Associate include but are not limited to the following:

Data Management:

  • Manage the Safety Incentive Program; online catalog, vendor relationship(s), usage, policies and procedures.

  • Selection of items for updating safety incentive catalog.

  • Distribution of safety bucks, letters for monthly classes - online training (run list, make up letters, insert safety bucks, and mail).

  • Management of training; records, certificates, and licenses through Great Plains.

  • Oversee online training program including registering employees and entering training information into Great Plains.

  • First report of injury intake and coordination of process.

  • Reporting; new hires, key performance indicators, and quarterly standard reporting.

  • Recordkeeping and electronic filing (worker's compensation, training).

Coordination:

  • Safety training; agendas, training room set up, ordering food and beverages, coordinating sessions with vendors and partners, email notices to employees and managers.

  • Identify new employees that need OSHA 10 training and set up training, room schedules, notices, etc.

  • Sending out notices by email and mail from the safety department (incident review, committee meeting minutes, near miss reports, safety alerts, upcoming training).

  • Reporting and distribution of hard hats (twice monthly).

  • Order field clothing, manage inventory, distribute to employees, and track/balance with accounting.

  • Making up certificates, laminated cards, etc. and distributing.

  • Responding to requests for training, certifications, and licensing records.

Additional Support Tasks that may include:

  • Prepare presentation decks, spreadsheets, and other documents.

  • Prepare Site Safety Plans.

  • Prepare AWAIR manual revisions each year.

  • Prepare Toolbox Talks each year.

  • SDS book updates.

  • Create forms, signs, posters, banners.

  • Departmental support tasks.

  • Invoices, business group allocation and informing accounting team for payment.

  • DOT file creation, completion and training.

Requirements
  • Three to five years of administrative-related experience.
Qualifications

  • Excellent project management, content development, problem solving skills, and the ability to make mature judgments in matters related to communications efforts.

  • Ability to manage time effectively and work efficiently under tight deadlines.

  • Self-motivated, determined to support others and an attention to detail.

  • Ability to learn quickly and adapt to changing technology.

  • Excellent listening and communication skills (both verbal and written).

  • Ability to work in a fast paced, ever-changing environment.

  • Proficiency in the use of standard office computer programs such as Google Suite, Word, and Excel.

  • Knowledge of the construction industry is helpful.

  • Ability to add, subtract, multiply, and divide sufficiently to perform standard mathematical calculations.

  • Ability to foresee events and anticipate changes in conditions and operations to the greatest extent possible and reacts to these appropriately.

  • Ability to stand or sit for extended periods of time.

OUR SUCCESS IS SHAPED BY THE STRENGTH OF OUR TEAM

At Egan, our shared passion and pride are redefining the industry standard of customer care. We work together to promote teamwork, embrace innovation, act with integrity, pursue growth, and stay safe. We are committed to providing the growth opportunities in which our employees and customers are looking.

From general contractors and architects to building owners and facility engineers, Egan Company collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At nearly 1,000 employees occupying our offices and work-sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we're proud to be recognized as one of America's Safest Companies for recurring years.

Egan Company is one of the largest, multi-trade, specialty construction contractors and system integrators in the Midwest. We provide in-house expertise in planning, design, engineering, construction, and maintenance by representing over 15 skilled trade unions serving virtually every infrastructure discipline in the industry. Core services include: mechanical, electrical, engineering & design, curtain wall/glazing/panel systems (InterClad), millwrights, fabrication, building systems, controls & system integration, and service.

APPLICATION INSTRUCTIONS AND EMPLOYMENT PRACTICES

Egan Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, and status with regard to public assistance, protected veteran status, familial status, or other characteristic protected by law.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email recruiting@eganco.com.

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment substance abuse test and a background check. We also participate in E-Verify.


Egan Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, status with regard to public assistance, protected veteran status, or other characteristic protected by law.