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Accounts Payable Specialist

4 months ago

Sunnyvale, United States Corporate Inn Sunnyvale Full time
Job Summary

Check figures postings and documents for correct entry mathematical accuracy and proper codes. Organize secure and maintain all files records cash and cash equivalents in accordance with policies and procedures. Record store access and/or analyze computerized financial information. Maintain accurate electronic spreadsheets for financial and accounting data. Classify code and summarize numerical and financial data to compile and keep financial records using journals ledgers and/or computers. Prepare maintain and distribute statistical financial accounting auditing or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare review reconcile and issue bills invoices and account statements according to company procedures.ResponsibilitiesQualifications

  • High School diploma or equivalent with at least 1 year of related work experience required.
  • No supervisory experience is required.
  • Demonstrates strong computer skills arithmetic computation and learning skills. 
  • Proficient in speaking English and communicating to guests and co-workers using clear appropriate and professional language.
  • Comfortable with using Microsoft Office systems and tools. 
  • Answer telephones using appropriate etiquette including answering the phone within 3 rings answering with a smile in one's voice using the callers' name transferring calls to appropriate person/department requesting permission before placing the caller on hold taking and relaying messages and allowing the caller to end the call.
  • Talk with and listen to other employees to effectively exchange information.
  • Prepare and review written documents (e.g. daily logs business letters memoranda reports) including proofreading and editing written information to ensure accuracy and completeness.
  • Enter and locate work-related information using computers and/or point of sale systems. Job Responsibilities
    • Adhere to the policies outlined in the Aimbridge Employee Handbook.
    • Maintain a professional working relationship and promote open lines of communication with general managers property accountants/controllers associates and other departments.
    • Maintain confidentiality of proprietary materials and information.
    • Protect the privacy and security of guests and coworkers.
    • Perform other reasonable job duties as requested by Supervisors.
    • Support all co-workers and treat them with dignity and respect.
    • Develop and maintain positive and productive working relationships with other associates and departments.
    • Partner with and assist others to promote an environment of teamwork and achieve common goals.
    • Handle sensitive issues with associates and/or guests with tact respect diplomacy and confidentiality.
    • Prepare maintain and distribute statistical financial accounting auditing or payroll reports and tables.
    • Control and secure cash and cash equivalents for property according to cash handling policy and procedures.
    • Code documents according to company policies and procedures.
    • Generate finance/accounting reports from computer system as needed.
    • Check figures postings and documents for correct entry mathematical accuracy and proper codes.
    • Record store and/or analyze information using property software.
    • Organize secure and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
    • Access computerized financial information to answer general questions as well as those related to specific accounts.
    • Classify record and summarize numerical and financial data to compile and keep financial records using journals ledgers and/or computers.
    • Maintain accurate electronic spreadsheets for financial and accounting data.
    • Complete period-end closing procedures and reports as specified.

      Source: Hospitality Online