Administrative Coordinator

4 weeks ago

Oklahoma City, United States Vestis Services Full time

Description

Overview:

The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments.

Responsibilities/Essential Functions:

  • On site Payroll responsibilities: Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).

  • Forward and/or post all notices from Central, Regional management and the Group Processor to the market center employees with regard to Company Policy, Payroll, HR and Compliance practices.

  • Review and maintain the time and attendance system.

  • On site HR responsibilities: Implement new administration procedures and forms as directed by the Group Processor, HR management and Finance.

  • Maintain existing employee Personnel files, DOT, OSHA, and other H/R compliant record keeping as directed by Finance or Human Resources.

  • Support New Hire Orientation and compile New Hire packets according to Central Office Guidelines in cooperation with the Group Processor.

  • On site Accounting responsibilities: Review, Support and Maintain the Management Reports including, but not limited to, the Gain & Loss report in Field Management Reporting, monthly inventory, and the monthly API review.

  • Further support the business process around accurate inventory counts, safety and API reviews.

  • Support the weekly input of manual data required for the Key Performance Measures (KPM).

  • On site Office responsibilities: Support the Daily Office functions by ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees & attending to the Front Desk.

  • On site Functional Responsibilities: Support the Billing Function within the MC by Printing Invoices/ Settlement Sheets/ etc. and Scanning and Sending Billing Related Information to the Billing Hub or Customer Desk.

  • Support Management Reporting within the MC by providing reports to the Management team.

Knowledge/Skills/Abilities:

  • Strong oral and written communication skills required.

  • Experience with Excel and Microsoft Suite.

  • Ability to develop and maintain a positive working relationship with others.

  • Detail oriented, ability to multi-task, with strong organizational skills are required.

  • Experience with Oracle Business Suite, a plus.

Working Environment/Safety Requirements:

  • No special physical requirements for this position.

  • Position is situated in an office environment.

Experience:

  • Work Experience 1-5 yrs., preferred; Microsoft Suite Experience, specifically Excel required.

Education:

  • 2 year degree preferred but not required.

Benefits: Vestis offers a wide array of comprehensive benefit programs and services including medical, dental, vision, short and long term disability, basic life insurance, and paid parental leave. Employees are able to enroll in the company’s 401k plan. Employees are eligible for 80 hours of vacation, 40 hours of floating holidays, and paid sick time every year. Employees will also receive 6 paid holidays throughout the calendar year.

#CB

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

  • Administrative Coordinator

    4 weeks ago

    Oklahoma City, United States Vestis Services Full time

    Description Overview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is...

  • Administrative Coordinator

    4 weeks ago

    Oklahoma City, Oklahoma, United States Vestis Services Full time

    DescriptionOverview:The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a...

  • Administrative Coordinator

    4 weeks ago

    Oklahoma City, Oklahoma, United States Vestis Services Full time

    DescriptionOverview:The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a...

  • Here For You Administrative Coordinator

    1 week ago

    Oklahoma City, Oklahoma, United States Sagora Senior Living Inc. Full time

    Job DescriptionJob DescriptionAt Sagora Senior Living, the Here For You (HFY) Administrative Coordinator is responsible for assisting the HFY Administrator in scheduling staff to care for residents and supporting the Administrator in all office functions of the HFY program.Are you looking to make a true impact in your next career move? At Sagora Senior...

  • Administrative Coordinator

    4 weeks ago

    Oklahoma City, United States City of Oklahoma City Full time

    $24.32 - $37.16 HourlyNote: The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City’s step placement policy.Important Application Information: Completion of the supplemental questions is...

  • Administrative Coordinator

    4 weeks ago

    Oklahoma City, United States City of Oklahoma City Full time

    $24.32 - $37.16 HourlyNote: The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City’s step placement policy.Important Application Information: Completion of the supplemental questions is...

  • Collections Coordinator

    2 weeks ago

    Oklahoma City, United States Bureau Vertias North America Full time

    Position reports to the President of PVA. This job requires being at the Lynn, Massachusetts office Assist Sr. Accounting Coordinator + Perform duties assigned by the Sr. Accounting Coordinator + Assist President in project work regarding collections and other administrative duties. Collections + Review aged AR reports and communicate with clients with...

  • Regional Sales Director

    4 weeks ago

    Oklahoma City, United States Total Administrative Svc Full time

    Job Description Job Description Our Regional Sales Directors are individual contributors who successfully establish, maintain, and enhance credibility, communications, and relationships with Distributers and clients to sell Benefit Accounts (FSA, HSA, HRA Lifestyle and Fringe), COBRA administration and Compliance Solutions to new and existing clients. The...

  • Regional Sales Director

    4 weeks ago

    Oklahoma City, United States Total Administrative Svc Full time

    Job Description Job Description Our Regional Sales Directors are individual contributors who successfully establish, maintain, and enhance credibility, communications, and relationships with Distributers and clients to sell Benefit Accounts (FSA, HSA, HRA Lifestyle and Fringe), COBRA administration and Compliance Solutions to new and existing clients. The...

  • Contract Administrator

    4 weeks ago

    Oklahoma City, Oklahoma, United States Defense Contract Management Agency Full time

    If selected at the GS-09 level, duties will be performed in a developmental capacity. Serves as a Contract Administrator assigned to a team responsible for the administration of government contracts/grants/agreements for one or more contractors. Incumbent is assigned a group of contracts for which the employee performs the full range of contract functions,...

  • Contract Administrator

    1 month ago

    Oklahoma City, Oklahoma, United States Defense Contract Management Agency Full time

    If selected at the GS-09 level, duties will be performed in a developmental capacity. Serves as a Contract Administrator assigned to a team responsible for the administration of government contracts/grants/agreements for one or more contractors. Incumbent is assigned a group of contracts for which the employee performs the full range of contract functions,...

  • Administrative Coordinator

    1 month ago

    Foster City, California, United States Gilead Sciences, Inc. Full time

    Administrative CoordinatorUnited States - California - Foster CityGilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening...

  • Administrative Coordinator

    4 weeks ago

    Foster City, California, United States Gilead Sciences, Inc. Full time

    Administrative CoordinatorUnited States - California - Foster CityGilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening...

  • Administrative Assistant

    1 week ago

    Oklahoma City, Oklahoma, United States ABM Industries Full time

    OverviewThe Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The Administrative Assistant will be responsible for confidential and time-sensitive material and will be familiar with a variety...

  • Warranty Administrator

    4 weeks ago

    Oklahoma City, United States Kirby-Smith Machinery, Inc. - Oklahoma City, OK Full time

    Who We Are Kirby-Smith Machinery, Inc.is a leading distributor of heavy equipment and cranes in the central United States.We are at the forefront of today’s construction industry growth and have several exciting job opportunities for talented, energized professionals across the region who want to join our #WeAre1KirbySmith family! Warranty Administrator...

  • Administrative Assistant

    4 weeks ago

    Oklahoma City, United States Mosaic Personnel Full time

    Job DescriptionJob DescriptionWhy You'll Love this Administrative Assistant PositionWork for a reputable, stable organization with internal growth opportunitiesBe part of a company that prioritizes employee wellness and work/life balanceOpportunity to make an impact and be a valued contributor within the Human Resources departmentJob Duties and...

  • Administrative Assistant

    4 weeks ago

    Oklahoma City, United States Mosaic Personnel Full time

    Job DescriptionJob DescriptionWhy You'll Love this Administrative Assistant PositionWork for a reputable, stable organization with internal growth opportunitiesBe part of a company that prioritizes employee wellness and work/life balanceOpportunity to make an impact and be a valued contributor within the Human Resources departmentJob Duties and...

  • PAYROLL ADMINISTRATOR, Metropolitan College, Administration

    1 week ago

    Oklahoma City, Oklahoma, United States Boston University Full time

    PAYROLL ADMINISTRATOR, Metropolitan College, AdministrationTracking Code Job Description Reporting to the Lead Payroll Administrator of Metropolitan College & Extended Education (MET&EE), this position is responsible for managing and processing faculty, staff, student, and non-agency temporary employee payroll.Payroll system entryEmployment eligibility...

  • Executive Administrative Assistant

    1 week ago

    Oklahoma City, Oklahoma, United States City of Midwest City, OK Full time

    Applications for this position CAN be submitted online. You MUST submit a completed City of Midwest City employment application to be considered. Individual resumes without a completed City employment application WILL NOT be accepted.The City of Midwest City is currently accepting applications for Executive Administrative Assistant in the City Manager's...

  • Administrative Coordinator

    4 weeks ago

    Studio City, United States CBS Television Stations Full time

    Administrative Coordinator (Sales/Engineering) This position is responsible for providing administrative support to both the Sales and Engineering teams at KCBS and KCAL. This includes daily support to the Vice President / Director of Sales. Along with offering vendor and invoice support to the Engineering department. This position will require attention to...