Office Administrator

3 weeks ago

Tonawanda NY, United States The Coca-Cola Company Full time
  • Compensation: 21.00 an hour
  • Schedule: Monday - Friday starting at 10 AM

Why Join Coke Northeast?

Culture - At Coca-Cola Beverages Northeast, we deliver more than your favorite beverages. We deliver on a promise - to live our values by investing in our people, focusing on our customers, and championing the communities we are fortunate to serve.

Career Development - At Coke Northeast, the career growth is truly endless. We continue to expand our territories through the Northeast bringing new opportunities to our employees to move up within our organization. Most of our Senior Leadership began as summer help

Diversity - Our Sales Centers and Production Centers throughout the Northeast are filled with an array of personalities, cultures, and backgrounds. Our focus is to build a team that can bring refreshing new ideas and insights to the table and that begins with our diverse workforce.

Job Description

The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures.

Essential Duties & Responsibilities

  • Review and verify end of day driver paperwork
  • Ensure proof of deliveries are included in driver paperwork
  • Prepare driver paperwork for imaging
  • Maintain missing documents log
  • Research and resolve driver overages and shortages
  • Run daily route status report to verify that all delivery routes have been settled
  • Review settlement exception report and resolve issues
  • Report settlement issues to accounting department
  • Troubleshoot handheld issues impacting settlement
  • Maintain cash reconciliation and driver deposit log
  • Perform cashiering duties including Fed-Ready status of deposit
  • Prepare deposit for pick-up by armored car service
  • Ensure security of route cash
  • Receive and verify full service bag count
  • Count full service cash and finalize handheld
  • Validate proper use of cash drop log
  • Research mail checks, print back-up and code in Payment Manager
  • Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned


Job Requirements

  • High school diploma, GED or equivalent required
  • Associate's degree or equivalent preferred
  • 2-5 years of experience in an office environment required
  • Experience in cash room environment preferred
  • Experience using BASIS route accounting system preferred
  • Strong analytical, organizational and problem solving skills
  • Strong attention to detail and accuracy skills
  • Basic proficiency in Microsoft Office applications including Outlook, Excel and Word
  • Valid driver's license, driving record within policy guidelines, and insurance that meets company requirements.
  • Ability to occasionally travel, as business needs require.


Benefits & Perks:

401K with Company Match, Health Insurance, Life Insurance, Paid Time Off, Employee Referral Bonuses, Fitness Reimbursements, Tuition Reimbursement, Employee Discounts, Scholarship Opportunities, and so much more

*Benefits may vary by position, location, and union governance*

About Coke Northeast:

At Coca-Cola Beverages Northeast, we start with great people and great brands, in that order. We unite around a winning workplace culture that respects all people, promotes inclusion, and inspires achievement. From the leadership team to all 3,400 of our associates in our 29 locations, we strive every day to bring our mission, vision, and values to life in the Northeast.

Still interested in learning more about our company and culture? Take a few minutes to watch the videos below:

Day in the Life of Coca-Cola Employees:
  • Order Builders (Warehouse)
  • Truck Driver (Distribution)
  • Merchandisers
  • Fleet & Cooler Technicians
  • Machine Operator & Quality Assurance

Coke Northeast Employees on Career Growth:
  • Paul (Human Resources)
  • Rodney (District Sales Manager)
  • Susannah (Sr. Director of Public Affairs and Comm)

BACKGROUND VERIFICATION:

Coke Northeast requires all applicants to undergo a criminal background verification process prior to commencing employment with the Company. Employment with Coke Northeast is contingent on the satisfactory completion of a pre-employment background check. Depending on position, drug screen results and/or driving records, including minor moving violations, will be evaluated according to Coke Northeast's guidelines to determine eligibility for the position.

EQUAL OPPORTUNITY EMPLOYER STATEMENT:

Coke Northeast is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.

  • Office Administrator

    4 weeks ago

    Tonawanda, United States Coca-Cola Northeast Full time

    Compensation: 21.00 an hourSchedule: Monday - Friday starting at 10 AM Why Join Coke Northeast?Culture - At Coca-Cola Beverages Northeast, we deliver more than your favorite beverages. We deliver on a promise – to live our values by investing in our people, focusing on our customers, and championing the communities we are fortunate to serve.Career...

  • Administrative Coordinator

    3 days ago

    Tonawanda, New York, United States SERVPRO of East Erie CountyAmherst-ClarenceBuffaloTonawada Full time

    Job SummaryServpro of East Erie County/Amherst-Clarence/Buffalo/Tonawanda is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our office team, handling daily tasks, and ensuring the smooth operation of our office.Key...

  • Administrative Assistant

    2 months ago

    Tonawanda, United States SERVPRO of East Erie CountyAmherst-ClarenceBuffaloTonawada Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceFlexible scheduleOpportunity for advancementPaid time offProfit sharingTraining & development Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant!BenefitsServpro offers:Competitive compensationHoliday PayPaid Vacation with time accumulatedProfit SharingCareer...

  • Administrative Support Specialist

    5 days ago

    Tonawanda, New York, United States CertaPro Painters of WNY Full time

    About CertaPro Painters of WNYWe are a professional painting organization specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most...

  • Office Manager

    6 days ago

    Tonawanda, United States CertaPro Painters of WNY Full time

    Office Manager - Social Media Assistant CertaPro Painters of WNY is a leader in the residential and commercial painting industry. We are a professional painting organization specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our...

  • Office Manager

    2 weeks ago

    Tonawanda, United States CertaPro Painters of WNY Full time

    Job DescriptionJob DescriptionOffice Manager - Social Media Assistant CertaPro Painters of WNY is a leader in the residential and commercial painting industry. We are a professional painting organization specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation...

  • Office Associate

    3 months ago

    Tonawanda, United States CertaPro Painters of WNY Full time

    Job DescriptionJob DescriptionOffice Associate - Marketing Assistant CertaPro Painters of WNY is a leader in the residential and commercial painting industry. We are a professional painting organization specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation...

  • Administrative Coordinator

    1 week ago

    North Tonawanda, New York, United States Coca-Cola Northeast Full time

    Position OverviewThe Office Administrator is responsible for executing settlement and cashiering tasks within a Sales & Distribution Center, adhering to established company protocols.Key ResponsibilitiesExamine and validate end-of-day driver documentation.Ensure that proof of deliveries is included in driver records.Prepare driver documentation for imaging...

  • Administrative Coordinator

    1 week ago

    North Tonawanda, New York, United States Coca-Cola Northeast Full time

    Position OverviewThe Office Administrator is responsible for executing settlement and cashiering tasks within a Sales & Distribution Center, adhering to established company protocols.Key ResponsibilitiesVerify and review end-of-day driver documentationEnsure that proof of deliveries is included in driver recordsPrepare driver documents for imaging...

  • Office Coordinator

    2 weeks ago

    North Tonawanda, New York, United States Buffalo Pumps Full time

    Position OverviewCompany: Buffalo PumpsLocation: North Tonawanda, NYAbout Us: Buffalo Pumps is a reputable manufacturer specializing in centrifugal pumps, catering to significant OEM clients across the Refrigeration, Power Generation, and Marine sectors.Role: Office CoordinatorWorking Hours: Typically 7:30 AM to 4:00 PM, with some flexibility.This role is...

  • Administrative Coordinator

    1 week ago

    North Tonawanda, New York, United States Coca-Cola Northeast Full time

    Position OverviewThe Office Administrator is responsible for executing settlement and cashiering tasks within a Sales & Distribution Center, adhering to established company protocols.Key ResponsibilitiesVerify and review end-of-day documentation from drivers.Ensure that proof of deliveries is included in driver submissions.Prepare driver documentation for...

  • Administrative Marketing Coordinator

    2 weeks ago

    North Tonawanda, New York, United States CertaPro Painters of WNY Full time

    Job OverviewPosition: Office Associate - Marketing Assistant Company: CertaPro Painters of WNY, a prominent entity in the residential and commercial painting sector, dedicated to enhancing the aesthetic appeal of properties, including homes, offices, and commercial spaces. Role Summary:The individual in this role will act as the company's representative,...

  • Administrative Marketing Coordinator

    2 weeks ago

    North Tonawanda, New York, United States CertaPro Painters of WNY Full time

    Job OverviewPosition: Office Associate - Marketing Assistant Company: CertaPro Painters of WNY CertaPro Painters of WNY stands as a prominent entity in the residential and commercial painting sector. We pride ourselves on enhancing the aesthetics of homes and buildings, including interiors, exteriors, commercial spaces, offices, and condominiums. Our...

  • Administrative / Accounting Assistant

    3 months ago

    Tonawanda, United States S F C Admins Inc Full time

    Job DescriptionJob DescriptionDescription:R.P. Adams was founded in 1937. Over our 80+ year history, we have become known as a high quality manufacturer of heat exchange and liquid filtration equipment. We operate a 60,000 square foot plant in Buffalo, NY. One hundred percent of our design and manufacturing processes are handled in this facility. As a result...

  • Asst Prof

    2 weeks ago

    Maryland, NY, United States Baltimore City Community College Full time

    About Baltimore City Community CollegeFounded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education...

  • Customer Service Representative

    2 days ago

    Tonawanda, New York, United States Catholic Health Service Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Customer Service Representative to join our team at Catholic Health Service. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and administrative support in a fast-paced medical office environment.Key Responsibilities:Greets patients and...

  • IT Administrator

    4 days ago

    Webster, NY , USA, United States fairlife Full time

    Job SummaryWe are seeking a highly skilled and experienced IT Administrator to join our team at fairlife, LLC. As an IT Administrator, you will be responsible for providing critical endpoint and end-user support services and expertise to ensure the reliability, performance, and value of our IT assets.Key ResponsibilitiesProvide onsite and remote Tier 2...

  • Global Trade Coordinator

    5 days ago

    Tonawanda, New York, United States FedEx Logistics Full time

    Job SummaryWe are seeking a highly skilled Global Trade Coordinator to join our team at FedEx Logistics. As a key member of our operations team, you will be responsible for facilitating fast, accurate, and compliant transactions with Customs and Border Protection (CBP) and Partner Government Agencies (PGAs).Key Responsibilities:Facilitate entry processing,...

  • Global Trade Coordinator

    5 days ago

    Tonawanda, New York, United States FedEx Logistics Full time

    Job SummaryWe are seeking a highly skilled Global Trade Coordinator to join our team at FedEx Logistics. As a key member of our operations team, you will be responsible for facilitating fast, accurate, and compliant transactions with Customs and Border Protection (CBP) and Partner Government Agencies (PGAs).Key ResponsibilitiesFacilitate entry processing, as...

  • Administrative Executive

    2 weeks ago

    University Buffalo, NY, United States The Community Action Organization of Western New York Inc Full time

    Job Title: Administrative ExecutiveDepartment: Early ChildhoodReports To: Executive Vice-President and Chief of EducationPrepared By: Chelsea F. White, MOLAnnual Salary: $52,500SUMMARYThe Administrative Executive plays a crucial role within the Community Action Organization of WNY. This position offers comprehensive executive assistance that enables the...