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Executive Administrative Assistant

3 months ago

Monkey Island, United States Shangri-La Resort Full time
DescriptionJob Summary:

The Executive Assistant will provide high-level administrative support to all Executive Directors and other senior staff. This position is Non-Exempt and will report to the Director of Sales and Marketing. Duties/Responsibilities:

  • Provides high-level administrative support and assistance to the Executive Directors and/or other assigned leadership staff.
  • Performs clerical and administrative tasks including tip reconciliation for payroll, scheduling, reports, and other documents for senior staff.
  • Arranges travel and accommodations for executives.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  • May help prepare expense reports, create memos, and will act as a liaison relaying information to the employees.
  • Performs additional duties as assigned by executives.
  • Performs other related duties as assigned. Required Skills/Abilities:
    • Excellent verbal and written communication skills.
    • Excellent organizational skills and attention to detail.
    • Excellent time management skills with a proven ability to meet deadlines.
    • Ability to function well in a high-paced and at times stressful environment.
    • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
    • Able to type a minimum of 50 words per minute.
    • Extremely proficient with Microsoft Office Suite and Excel with the ability to learn new or updated software.
    • UKG experience a plus. Education and Experience:
      • High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
      • At least four years of related experience required. Physical Requirements:
        • Prolonged periods sitting at a desk and working on a computer.
        • Must be able to lift up to 15 pounds at times.

          Source: Hospitality Online