Project Accounting Coordinator

3 weeks ago

Chicago, United States Alfred Benesch & Company Full time
Simply Put, A Great Place to Work

Benesch is a growing, multi-disciplined planning, engineering, and professional services firm. We enhance infrastructure and communities across the country - creating spaces and providing connections in ways that make a difference.

We pride ourselves on being nimble enough to remain responsive to client needs yet large enough to offer exceptional bench strength. As a member of our team, you'll have an opportunity to draw from those resources when you need them and, likewise, contribute your expertise when you have something to share.

At Benesch, we are looking for candidates with varied backgrounds and worldviews. Diverse ideas come from diverse people, and we are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they don't meet 100% of the qualifications. If this statement resonates with you, don't be so hard on yourself-apply for the job

Project Accounting Coordinator

We are looking for a Project Accounting Coordinator to join our team. Responsibilities will include preparing client invoices as assigned, preparing reporting for Project Managers, and responding to all billing and subcontractor inquiries and questions from Project Managers and clients.

The Impact You Will Have
  • Prepare monthly summary reports for Project Managers.
  • Send monthly project progress reports and other requested accounting software reports to assigned Project Managers.
  • Coordinate with assigned Project Managers and/or clients to resolve all issues and questions related to billing and any subconsultant payments.
  • Process unit costs and subconsultant invoices as assigned.
  • Review Project Information Forms and establish new project/clients in accounting software.
  • Prepare client invoices and any supporting documentation needed.
  • Verify labor and project direct costs are properly at contractual rates.
  • Verify contract terms and limits assuring client and billing terms are correct in accounting software.
  • Assist Project Managers with accounts receivable issues and questions.
  • Prepare period billings.
  • Review significant revenue fluctuations with the Project Manager to ensure accuracy on invoices.
  • Report unbilled after each billing cycle to the Senior Project Coordinator.
  • Identify over-run concerns relating to DBE participation.
  • Maintain contract files.
  • Assist with year-end procedures and governmental audit requests.
  • Update accounting software for project closeouts.
  • Organize transfer of accounting financial records in conjunction with annual project close-out procedures.
  • Miscellaneous projects as assigned.
What We Are Looking For
  • Intermediate knowledge of Microsoft Word, Excel and Outlook.
  • Advanced use of accounting software as it relates to the duties and responsibilities above.
  • Ability to work independently on multiple concurrent tasks.
  • Maintain confidentiality.
  • Excellent communication skills, verbal and written.
  • Adaptable to change in work environment.
Explore the Benefits of Working at Benesch

At Benesch, we prioritize the health and wellness of our employees, understanding that their well-being is crucial for both personal and professional success. We offer a range of benefits for eligible employees, including insurance, retirement plans, and wellness programs. Our Total Rewards package is designed to support a healthy lifestyle and can be customized to meet the needs of our employees and their families. Click here to learn more about some of the benefits of working at Benesch

Professional Development
  • Opportunities for management and leadership development at all levels, including executive coaching and leadership development for Group Managers, Division Managers, and Executive Leaders
  • Tuition reimbursement for job-related courses
  • Ongoing professional development through resources like Red Vector, LinkedIn Learning, technical team meetings, knowledge-sharing training sessions
  • Personalized training and career development plans with your manager
  • Funding for training, committee work, professional organization memberships, and licenses/certifications
  • Support for active participation in professional organizations to foster leadership and community engagement
Retirement Benefits
  • Access to valuable retirement planning tools, education, and individual meetings with plan advisors at no charge
  • Potential for Benesch to contribute up to 9% of your gross compensation to your retirement plan (5% profit-sharing contribution to your 401(k) plan, regardless of your own contributions & 80% match on your contributions, up to a maximum company contribution of 4%)
Work/Life Balance
  • Flexible work schedules and hours, including work-from-home options (dependent on the role)
  • Generous Paid Time Benefits (PTB) that increase with your career
  • Immediate use of annual PTB; no accrual needed with the ability to bundle time-off plans for extended vacations or life events
  • Ten days of paid parental leave for birth, adoption, or foster placement
Employee Engagement
  • Opportunities to contribute beyond regular job duties
  • Work-Life Team: Implements programs to boost productivity and work-life balance
  • Rewards & Recognition Team: Cultivates a culture of appreciation
  • Corporate Social Responsibility Team: Manages matching gift programs, community service, student scholarships, and more
  • Equity, Diversity & Inclusion Team: Promotes positive change and supports a diverse workforce.

If you are based in California, we encourage you to read this important information for California residents linked here.

Benesch is an Equal Employment Opportunity/ Affirmative Action/ Disability/ Protected Veteran Employer. Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, political affiliation or belief, sexual orientation, age, gender identity, disability, status as a protected veteran, or any other protected characteristic. For more information about your EEO rights as an applicant under the law, please download the below documents:

Know your Rights: Workplace Discrimination is Illegal

EEO Information

For more information about pay transparency, please download the below document:

Pay Transparency Policy Statement

We will be accepting applications on an ongoing basis until a candidate is found.

Benesch is committed to working with and providing reasonable accommodation to applicants with a physical disability or other impairment.

If you are limited in your ability or are unable to access Benesch's Careers website due to a physical disability or other impairment, you may request a reasonable accommodation by emailingTalentAcquisition@benesch.com. This option is only available to those in need of an accommodation due to a disability or other impairment. Please do not use this as an alternative method for general inquiries or status on applications, as you will not receive a response. Reasonable requests will be responded to as soon as possible on a case-by-case basis.

Recruiters or staffing agencies: Benesch is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a Benesch employee without a recent, current, and fully executed agreement on file. Please direct all communications to the HR team at TalentAcquisition@Benesch.com


Alfred Benesch & Company is an Equal Employment Opportunity/ Affirmative Action/ Disability/ Protected Veteran Employer. Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, sexual orientation, age, gender identity, disability, status as a protected veteran, or any other protected characteristic.

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