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Project Administration Intern

2 months ago

Los Angeles, United States Arup Full time

Project Administration Intern (Available June 2025)

New

Americas Region

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LOS0000RKRequisition #

A future with purpose

At Arup we're dedicated to sustainable development and to do socially useful work that has meaning. Our purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Wesolve the world's most complex problems and deliver what seems impossible, with curiosity and creativity. We're a thriving and growing organisation which offers you many possibilities to shape a better world, and your future.

The opportunity

  • Learning and complying with our defined document control systems and procedures  

  • Processing project RFIs and Submittals 

  • Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines  

  • Assisting with bid support tasks 

  • Client Relationship Manager (CRM) data entry 

  • Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items 

  • Conducting research, collecting, and analyzing data to prepare reports and documents  

  • Invoice support as needed

  • Performs other duties as required 

Is this role right for you?

We're looking for graduates who are curious and ready to evolve how you think and work. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ~~~ Arup, you belong to an extraordinary collective - in which we encourage individuality to ~~~ you can shareyour knowledge and ideas and encourage others to do the same; whilst having a desire to deliver excellent services for clients - we'd like to hear from you.

  • High school diploma or equivalent; must be pursuing an Associate's or Bachelor's degree. Pursuing Business Administration, Project Management courses/degree or related field is preferred. 

  • Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) 

  • Experience with Adobe Suite or InDesign preferred

  • Excellent verbal and written communication skills 

  • Ability to perform in a team-oriented environment 

  • Energetic and eager to tackle new projects and ideas 

  • Good attention to detail and organizational skills 

  • The ability to handle confidential assignments with tact and diplomacy 

  • The ability to work in a deadline-driven environment 

  • Proactive, self-motivated with excellent interpersonal skills 

  • Ability to work independently or as a team member while maintaining focus and productivity  

  • Excellent time management skills and discipline to work remotely 

  • Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role    

What we offer you

At Arup, we care about each member's success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling permanent members to share in the results of our collective efforts.

When you start your career with Arup, you will have the opportunity to deliver high quality valuable work for our clients. Our inclusive and diverse work environment will allow you to thrive and build your technical, project management and business development skills needed to be successful in our firm. As a Graduate you have the opportunity to attend our Graduate Experience Program giving you the opportunity to meet your peers across the region and learn about our people, projects, and clients through panel discussions, design activities, and networking events.

Los Angeles Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles is $23.50 to $35 per hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Candidate must be eligible to work in the United States without the need for employer sponsored work authorization now or in the future

Next Steps

We will be reviewing our candidates for this position on a rolling basis.Once you have applied you will be evaluated and potentially moved on to the next round which is an invitation to complete a Pre-recorded Video Interview (PRVI), at which point a member of the talent resourcing team will reach out to you directly.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at.

Arup is an equal opportunity employer . All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of protected veteran, or disability.

Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.

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