Violations Coordinator

3 weeks ago

New York, United States Fairstead Full time

Job Type

Full-time

Description

Fairstead is seeking a Violations Coordinator to handle NYC Agency Laws, Regulations, and Violations pertaining to portfolio compliance as it relates to facilities. The ideal candidate possesses organizational skills and can consolidate large amounts of data from different sources to support the Property Management Team and organize it effectively.

Responsibilities

  • Maintains and tracks the progress of all NYC portfolio-wide compliance items.
  • Tracks and ensures completion of all annual and periodic facilities compliance/inspection items, including window guards, fire safety, boilers, elevator records, sprinkler/standpipes, and other required inspections.
  • Ensures the required inspections of façade (FISP), sprinkler, backflow, boiler, fire extinguishers, and standpipe inspections are conducted and code-compliant.
  • Manages and Leads close-out process for all violations, including tracking and periodic internal reporting.
  • Investigates and research building violations set forth on each property, e.g., FDNY, DOB, ECB DOMH, DEP, etc.
  • Tracks and ensures commercial tenants are compliant with their lease obligations.
  • Performs additional administrative work as needed to best support the Property Management team and company as a whole.
  • Performs additional duties as assigned.

Requirements

  • Experience working in either Property Management with a focus on facilities compliance or has a background in expediting.
  • Experience with managing complaints and violation removal in NYC.
  • Highly organized and detail-oriented.
  • Experienced with closing out permits and violations.
  • Extensive knowledge of HPD, DOB, ECB procedures, guidelines and hearings, and FDNY & DHCR procedures and guidelines.
  • Elevator and Boiler Annual Inspections.
  • Ability to handle multiple tasks, including violations, certificates of corrections, hearings, submissions, and court cases simultaneously.
  • Ability to effectively communicate across cultures and different levels of skill and education, specializing in compliance and property management relations.
  • Requires exceptional written/verbal communication and organizational skills.
  • Reporting using various Microsoft Suite programs.

Compensation and Benefits

  • Compensation: $21.00 - $26.00 + bonus eligible
  • Health Benefits: Generous employer contribution medical and dental. Employer-paid vision.
  • 15 PTO, 7 sick days
  • Generous holiday schedule, paid maternity leave

Additional Benefits

  • Flexible Work Arrangements
  • 401K Plan
  • Flex Spending Accounts
  • Life Insurance
  • Commuter Benefits
  • Long Term Disability
  • Nationwide Pet Insurance

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