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Administrative Assistant

4 months ago

JACKSON, United States Consumers Energy Full time
Join the diverse and dynamic team that powers Michigan's largest energy provider and one of the nation's largest gas and electric combination utilities.  Consumers Energy services 6.8 million of Michigan's 10 million residents - caring for our friends and neighbors in all 68 Lower Peninsula counties.  We embrace a cleaner and leaner utility vision focused on eliminating energy waste and adding renewable energy from sources such as wind and solar.

General Summary:

The Administrative Assistant is responsible for performing a variety of administrative and operational support services required by business leaders. They will assist management with office operations, such as scheduling meetings, receptionist duties, and assisting with projects as assigned. The incumbent may handle sensitive and confidential information and resolve routine inquiries regarding operations and services.

What we are looking for:

Administrative Assistant

 

We encourage you if you have:
equivalent combination of education and experience will be considered and reviewed

 

-Associate degree in Business or related field with 2 or more years of
experience in administrative support role, or related
activities.
-(OR)
High School Diploma with 6 or more years of
experience in administrative support role, or related
activities.
 

 

In this role, you will:

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-Coordinate office workflow. Screen, prioritize, and route telephone inquiries and other communications following established procedures. Receive and route mail to appropriate destination. Maintain department calendar and schedule appointments and meetings for leadership. Serve as a liaison between department and other administrative units.
-Compose, prepare, and verify accuracy of a variety of materials which may include correspondence, reports, agendas, lists, forms, presentations, memoranda and other documents, independently or from leader instructions, assist and prepare department and other agenda items and prepare and maintain a variety of lists as required.
-Schedule and coordinate meetings including agenda planning and preparation. Coordinate special events (e.g., venue, invitations, assist speakers, catering, audio/visual, conference calls, etc.). Document meeting minutes.
-Support employee recruitment efforts by arranging candidate visits and scheduling interviews. Provide support for the onboarding and offboarding of employees as requested.
-Coordinate transportation and travel for management. Process travel related documents.
-Assist with maintaining appropriate department financial records. Prepare and review expense reports and invoices to submit for
approval.
-Order and maintain supply inventory and office equipment. Contact vendors, service providers and related departments (e.g. facilities, etc.) to resolve inquires and issues.
 

Knowledge/Skills/Abilities:

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-Written and verbal communication
skills.
-Organizational and time-management
skills.
-Ability to organize and prioritize multiple
assignments.
-Ability to resolve issues as
required.
-Ability to utilize various computer software
programs.
-Effectively work with individuals and
groups.
-Proficient computer technology and software skills, knowledge of Microsoft suit
programs.
-Effectively and efficiently perform highly responsible administrative functions, duties, and activities with attention to detail.
-Perform light office maintenance and upkeep as needed, such as changing light bulbs or restocking printer
paper.
 

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages. We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.

What we offer:

-Competitive compensation packages
-Medical, Dental and Vision
-401k with company match
-Paid parental leave
-Up to 13 paid Holidays
-Paid time off
-Educational Assistance Program

Diversity, Equity & Inclusion: 

We, at CMS Energy, value Diversity, Equity, & Inclusion. It is part of our DNA. We treat our employees with respect, we treat each other fairly and we value the opinions of others. We are passionate about building and nurturing an environment where everyone feels included. We don’t discriminate. We seek to learn about each other and better understand our unique differences. Our uniqueness makes us authentic. We create safe spaces where everyone can be who they truly are. We invite difficult conversations and uncomfortable topics. We value diverse perspectives; this is what makes us great together. We harbor an inclusive environment where employees feel empowered to share their backgrounds, experiences, and ideas. Our Employee Resource Groups, Women’s Advisory Panel (WAP), Women’s Engineering Network (WEN), Minority Advisory Panel (MAP), Pride Alliance of Consumers Energy (PACE), GENERGY, capable, Interfaith and Veterans Advisory Panel (VAP) are key enablers to living the values of our company culture: Caring, Empowered, Deliberate, Agility, and Ownership.

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.