Legal Invoicing Specialist

1 month ago

Abbott Park, United States Abbott Laboratories Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. Youâll also have access to:

  • Career development with an international company where you can grow the career you dream of
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
  • An excellent retirement savings plan with high employer contribution
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelorâs degree
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists

The Opportunity

This position works out of our Abbott Park, Illinois location in the Legal Division.

As the Legal Invoicing Specialist, you will be responsible for handling Legal invoicing processes and supporting various external disbursement and Outside Counsel Management activities. This role requires a collaborative team player, who is detail-oriented and can effectively interact with external law firms/vendors and with colleagues across all levels of the Legal Division, including senior Legal leadership.

What Youâll Work On

  • Proactively review electronically submitted invoices for accuracy and compliance with Abbottâs billing guidelines and take appropriate action
  • Manually enter invoices into billing system (e.g., OUS shadow invoices, expert witnesses, low volume law firms/vendors)
  • Adheres to defined Legal invoice review and approval processes and maintains tracking documentation for all invoice related processes
  • Provides timely and accurate support to Abbottâs Outside Counsel partners billing inquiries via shared group email account
  • Assists in-house Legal staff with invoice review inquiries
  • Completes accurate and timely vendor set-ups and updates
  • Contributes to month-end and year-end accrual activities, including reconciliation of rejected invoices
  • Regularly reviews invoicing processes for improvement opportunities, proposes process improvements, and takes lead on execution
  • Takes initiative to identify and escalate issues, as appropriate, and collaborates with team members to develop issue resolution processes
  • Works closely with Legal Finance, Legal Technology, and Accounts Payable to ensure timely and accurate invoice processing
  • Supports ad hoc invoicing projects and initiatives

Required Qualifications

  • Consistent and strong attention to detail, good judgement, solid time management and organizational skills, and able to effectively multi-task
  • Strong written and oral communication skills
  • Excellent interpersonal and customer service skills
  • High degree of professionalism and ability to discreetly handle confidential information
  • Proficiency with Microsoft Office applications
  • Ability to work under minimal supervision on day-to-day activities and under general guidance for ad hoc tasks

Preferred Qualifications

  • 2+ years of invoicing or data-entry experience
  • Working knowledge of Legal ebilling systems/software preferred
  • MDG, SAP, Symphony experience preferred 

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.



The base pay for this position is $28.20 â $56.40 per hour. In specific locations, the pay range may vary from the range posted.

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