Legal Invoicing Analyst

2 months ago

Abbott Park, United States Abbott Laboratories Full time

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. Youâll also have access to:

  • Career development with an international company where you can grow the career you dream of.
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
  • An excellent retirement savings plan with high employer contribution.
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelorâs degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Abbott Park, Illinois location in the Legal Division.

As the Legal Invoicing Analyst, you will be responsible for business processes related to external disbursements, including the development and utilization of Abbottâs ebilling system for payment processing, financial analysis, and support of Legal spend objectives. This role requires a collaborative and detail-oriented team player, who will demonstrate strong written and verbal communication skills in daily interacts with external law firms/vendors and colleagues at all levels of the organization, including senior Legal leadership.

What Youâll Work On

  • Drives all business processes necessary to support Legal/OEC disbursements, including:
    • Proper handling of electronically submitted and manually entered Legal invoices
    • Conducting financial analysis using Abbottâs matter management and electronic billing system
    • Adhering to defined Legal invoice review and approval processes, validating invoices for compliance with Abbottâs billing guidelines, engaging in reconciliation activities, and maintaining documentation for invoice related processes
    • Providing timely support to Abbottâs internal Legal teams and outside counsel partners regarding billing questions and other ad hoc inquiries
    • Working closely with Accounts Payable to ensure timely and accurate invoice processing
    • Developing key operational metrics and preparing related data analytics
    • Maintaining strong relationships with Legal Technology and Abbottâs ebilling vendor to support efficient billing processes
    • Assessing invoice processes for improvement opportunities, proposing process improvements, when appropriate, and taking lead on execution
    • Collaborating with key stakeholders to provide system support, as needed (e.g., system migrations due to acquisitions or system replacements/upgrades)
    • Managing new law firm/vendor ebilling set-up and onboarding processes
    • Assisting with onboarding and training of ebilling/matter management system
    • Maintaining electronic timekeeper records and rate information as well as assisting with annual rate increase process
  • Partners with Legal Finance to maintain alignment regarding critical financial processes to effectively support division objectives
  • Demonstrates strong understanding of Outside Counsel Management operations and provides support as needed
  • Takes initiative to identify and escalate issues, as appropriate, and collaborates with team members to develop timely issue resolution processes                       

Required Qualifications

  • Bachelorâs degree or related experience
  • High degree of professionalism and ability to discreetly handle confidential information
  • Consistent and strong attention to detail, good judgement, solid time management and organizational skills, and able to effectively multi-task
  • Ability to work under minimal supervision on day-to-day activities and under general guidance for ad hoc tasks
  • Strong written and oral communication skills
  • Excellent interpersonal and customer service skills
  • Proficiency with Microsoft Office applications

Preferred Qualifications

  • 3+ years of applicable experience
  • Working knowledge of ebilling systems/software preferred
  • MDG, SAP, Symphony experience preferred

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.



The base pay for this position is $48,000.00 â $96,000.00. In specific locations, the pay range may vary from the range posted.

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