Administrative Assistant

1 month ago

Moultrie, United States The Philadelphia College of Osteopathic Medicine Full time
Administrative Assistant (Part-Time)

We are currently seeking to fill our Administrative Assistant (Part-Time) position at the South Georgia campus with a highly qualified and passionate individual.

Job Title: Administrative Assistant (Part-Time)

Department: Clinical Education

FLSA: Non-Exempt

Location: Moultrie, GA

POSITION SUMMARY

The administrative assistant provides direct administrative support to the department's senior leaders and broad administrative support to other team members in support of department operations. Primary responsibilities include serving as the department's first point of contact for visitors, guests and students; and performing a variety of clerical activities related to department operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The successful incumbent will perform the following duties, with or without reasonable accommodations:
• Assist with collecting or compiling information to complete key department functions, including but not limited to, strategic and financial planning, budgeting, and reporting.
• Perform general administrative duties to support departmental operations, including but not limited to maintaining inventory of required supplies and equipment and processing incoming and outgoing mail.
• Greet and assist visitors and answer department telephones and mail, including physical and electronic; address general inquiries regarding department services or operations, or redirect requests to appropriate person(s) for response or issue resolution.
• Analyze and process invoices and purchase orders, ensuring that expenses are charged accurately to accounts and cost centers; monitor payment to vendors by verifying check numbers and purchase orders.
• Coordinate or assist with coordinating approved travel arrangements for department staff and faculty, as applicable, in accordance with PCOM travel policy.
• Enter data and information into databases and systems accurately and timely. Such information includes, but is not limited to, student data, course details, and department expenses.
• Manage all facets of event planning for the department, as applicable.
• Attend meetings, as required; maintain a high level of confidentiality when dealing with sensitive matters.
• Implement quality, service, and process improvement initiatives to enhance day-to-day administrative and operational efforts.
• Perform other role-related duties as assigned or requested.

POSITION REQUIREMENTS

Education
• High school diploma or GED required
• Associates Degree in business administration, liberal arts, or similar discipline, preferred

Skills and Experience
• Minimum two years' experience in a similar administrative support role, preferably in a higher education setting.
• High level of computer proficiency in word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.
• High level customer service.
• Strong planning and organizational skills.
• Strong communication skills, including written, verbal, and interpersonal.
• Strong collaboration skills.

Salary Range:

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

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