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Office Assistant-FL

4 months ago

Tampa, United States vcita Full time


Full Description:

Office Assistant

Part-time, Temporary, Independent Contractor (1099)

St. Petersburg, FL- On-site

Step into the heart of software People Operations as part of our Ops Team In our vibrant and supportive environment, you'll work alongside a team of tech professionals and amazing individuals. This is your chance to dive into the dynamic world of technology in a role that's both rewarding and fulfilling. Join us and be part of a community where your talents shine and your contributions make a difference.

About Us

vcita is a compact, quick-smart app that keeps you fully connected to your business, whenever and wherever you are working from. 

With vcita, you can track and perform all your daily tasks, from the "first hello"​ to the last invoice:

charge and collect payments, invite clients to book you online, create branded invoices and quotes, and send SMS appointment reminders - all in a few simple clicks, from one single app. 

Founded in 2010 by a team of four, vcita set out to change the way people turn their passions into a business. Today, as a market leader in the small and medium-sized business management space, the company has grown to a team of over 150 but remains focused on the original goal. Tailored specifically for service providers, our software continues to redefine the way they interact with their clients — by driving more opportunities from the web, mobile, email, and social with ease of use designed for the average person.

Our teams are based out of Tel Aviv Israel, Bellevue, Washington, and St. Petersburg, Florida. 

About the Team

vcita ops team is the culture catalyst of the organization’s strong people focus. By implementing people initiatives and providing extremely high levels of care and experience, we ensure our amazing teams are fueled and ready to conquer every challenge and goal. We utilize various technologies and collaborate across diverse time zones and cultures, ensuring robust support and engagement. 

The Role

In this opportunity, you will help establish the St. Petersburg office and act as ops liaison for all operations and experience matters. 

This role is intended for (6) a six-month period (with the potential for extension), and will be a once-a-week on-site role in our St. Petersburg office. This is an independent contractor position (1099). 

Key responsibilities:

  • Be the point of contact for local vendors (the office space company, deliveries, restaurants, etc.). Work with the office space company on any space-related issues. 
  • Be the point of contact for any operations-related issues for the team: 
  • Collect and scan mail arriving to the office.
  • Assist with any IT hardware issue, triage and escalate as needed. 
  • Manage meeting room bookings and set up for any larger meetings. 
  • Maintain the office snacks, supplies, and decor, overseeing overall appearance and cleanliness. 
  • Assist with new workstation setup - desks, cables, monitors etc.
  • Welcome new hires into the team and conduct a tour and orientation. 
  • Take part in the US team experience planning, research, and suggest appropriate activities for the FL team. 
  • Perform any additional tasks as assigned. 

Who You Are

  • Office Setting Experience- you’ve worked in an office environment for at least 12 months and are familiar with the Google Suite. Extra credit if you have experience with HRIS systems, MESH payments, and Office Management tools. 
  • People person- you enjoy engaging with team members and vendors, developing relationships, and providing a high level of service and support. 
  • Tech Savvy- we work with a lot of platforms, so feeling comfortable navigating the tasks across the different tools will be essential. Also confidence with basic IT hardware - setting up cables, monitors etc.). 
  • Problem Solver- When something doesn’t work as expected- you can think on your feet and find a creative solution, understanding the circumstances and appropriate ways of action. 
  • Collaborator- you enjoy working with other team members, making suggestions, and taking feedback. 
  • Accountable-you show high levels of responsibility and ownership in your work, you know when to flag and escalate issues or questions. 
  • Physical requirements- 
  • Must be able to lift and carry items that can weigh up to 30 pounds at times. 
  • Must be able to bend and stoop- reach under desks or behind equipment to plug and connect cords.