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HIM Division Project Manager

4 months ago

Atlanta, United States Wellstar Health Systems Full time
Facility: VIRTUAL-GA
Job Summary: The primary role of the Project Manager - HIM Services is to oversee the development, management, and implementation of key process improvement activities that deliver sustained and measurable results related to the following efforts: Clinical Documentation Improvement (CDI) Coding Data Integrity and Transcription Health Information Management (HIM) MyChart Patient Support System Policies and Procedures The Project Manager - HIM Services will work with organization and division leaders and team members to develop and manage key projects and project plans. The Project Manager - HIM Services is responsible for holding the project stakeholders (clients) accountable in delivering projects on time and within scope/budget and assist in problem solving and issue resolution. The Project Manager - HIM Services may lead multiple project workstreams for multiple clients; small engagement teams; or components of large, complex engagements. They are responsible for project execution and delivery, governance, prioritization, resource planning, execution tools, training, escalation, and regular reporting as they apply to assigned projects and new/improved processes. This role includes both administrative (organizational) and strategic (consultative) responsibilities for managing projects/initiatives that drive service excellence, and serving as a resource for department owned projects. Core Responsibilities and Essential Functions: Provide administrative and tactical management of projects from beginning to end through all administrative processes and tools available - Define objective, scope, goals, metrics of success, and deliverables and manage changes in project scope throughout the duration of the project. - Estimate resources and participants needed to achieve project goals, including management of vendors or consultant resources. - Facilitate discussion about change management components and activities, incorporating them into the project plan - Develop project plans and associated communication documents. - Responsible for thoroughly understanding and communicating stakeholder requirements to appropriate team members, and managing all requirements accordingly. - Establish clear ownership for project tasks, and ensure that team members have the tools needed, and provide timely feedback. - Delegate tasks and responsibilities to appropriate personnel. - Identify and resolve issues and conflicts within the project team. - Track progress, critical path, and review project tasks to assign accountability to make certain deadlines are met appropriately. - Ensure projects are completed on time and within scope. - Arrange training as needed. - Participate in the planning of Patient Experience system meetings/collaboratives and support all team efforts during the event. 40% Provide advisory and consultative skills to project needs and initiatives - Create and manage the projects and overall status of all active and upcoming projects. - Schedule and host regular status meetings with all stakeholders, keeping the stakeholders needs and requirements continuously in view. - Coach, mentor, and motivate project team members and influence them to take positive action and accountability for their assigned work. - Identify potential crises and devise contingency plans. - Build, develop, and grow any business relationships vital to the success of the project. - Assist in other operational and improvement and implementation projects, as required. 40% Deliverable development and procurement - Develop and deliver progress reports, proposals, requirements documentation, and presentations. - Lead or help to create needed deliverable documents as assigned by project leadership. - These may include process flow maps, draft RFPs, job descriptions, policies and procedures, presentations, story boards, organizational charts, etc. - Facilitate policies and procedures during the project needed to meet deliverables (contract facilitation/management). 10% Other duties as assigned - Provide facilitation and organization of large meetings, leadership teams, and groups as requested. - Lead the gathering and dissemination of materials for meetings, provide edits and restructuring. - Attend management, project team, and customer meetings as requested. 10% Required Minimum Education:
  • Bachelors Other
Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated.Additional License(s) and Certification(s): PMP Certification Preferred Required Minimum Experience: Minimum 3 years project manager or operational leader Required or experience in a health care system environment Preferred or Consulting experience.The role must be knowledgeable about project management techniques and tools. Ability to facilitate and apply critical thinking skills to resolve issues or problems is essential. Applying only a tactical approach to project management will not be successful in this role. Required Required Minimum Skills: Flexibility and adaptability to change, self-directed, ability to work autonomously and prioritize multiple assignments in a fast-paced environment without direct supervision. Strong organizational skills, demonstrated experience in project management. Strong interpersonal skills and an ability to interface effectively with physicians, nursing, non-clinical and executive leadership. Excellent communication skills (verbal and written) with a proven track record of effectively presenting information to all levels of the organization, including senior executives. Proven success in partnering with operational leaders to accumulate, analyze, and concisely present data. Strong attention to detail and ability to problem-solve effectively. Ability to travel to multiple Wellstar locations. Intermediate or better competence in Microsoft Office applications. Ability to build consensus and foster change in organizational setting. Sense of responsibility to self, team, and project. Ability to work in an ambiguous environment.