Administrative Assistant III
1 day ago
We are seeking an experienced Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. The successful candidate will provide complex administrative support and technical program assistance for the Preparedness and Epidemiology programs.
Key Responsibilities:
- Perform complex administrative support and technical program assistance for the Preparedness and Epidemiology programs.
- Manage and maintain schedules and travel arrangements for the Manager.
- Assist with budget reports, warehouse inventory, and data entry.
- Provide direct assistance with compiling medical reports, preparing technical reports and quality assurance reports.
- Ensure confidentiality of information in program areas to include personnel and information related to financial/disease reports.
- Maintain strict confidentiality/compliance of financial records and related documentation.
- Support preparedness, epidemiology and medical trainings.
- Develop and coordinate the implementation of administrative projects/initiatives assigned by the Program Manager.
- Conduct trainings and presentations supporting preparedness operations.
- Prepare, review and audit travel reports and Operating Budget tracking reports for the Manager.
- Support fleet operations for the program vehicles.
- Perform work in a professional, responsible and timely manner.
- May travel within HSR 9 & 10 (32 counties) during emergencies.
- Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Knowledge, Skills and Abilities:
- Knowledge of office practices, procedures, systems, and equipment.
- Knowledge of computer information systems and software (Excel and Access).
- Knowledge of medical terminology and practices.
- Knowledge of statistical software.
- Knowledge of creating spreadsheets and databases.
- Knowledge of preparing sensitive and confidential documents.
- Knowledge of HIPAA compliance.
- Knowledge of Qualtrics software.
- Skill in developing and maintaining accurate filing systems.
- Skill in preparing letters, memos, technical reports and forms that require proofreading and quality assurance.
- Skill in developing and implementing complex procedures from general instructions.
- Ability to work in group settings and work as a team member.
- Ability to drive state vehicles including vans, trucks and cars.
- Ability to conduct presentations and trainings.
- Ability to work well as a member of a team; exercising tact and diplomacy.
- Ability to compiles and analyzes data, makes calculations and prepares reports.
- Ability to work discreetly, maintain confidentiality of employee information and medical records.
- Ability to prioritize work, meets deadlines, manage time effectively, organize schedules and use initiative to solve problems.
- Ability to maintain a high level of discretion when dealing with sensitive/confidential information.
- Ability to apply and interpret federal, state, and/or agency regulations, policies, and procedures.
- Ability to maintain highly complex records and to prepare reports from a variety of information.
- Ability to communicate efficiently and effectively using both written and verbal skills.
- Ability to implement administrative procedures and to evaluate their effectiveness.
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