Administrative Assistant

2 weeks ago


Chemung County, United States NES Fircroft Remote Work Freelance Full time
A major oil and gas operator is looking for an Administrative Assistant to support operations in Horseheads, NY on a M-F schedule working 8 hrs a day, 40 hrs a week. This is a 12 month contract opportunity with the potential for extension or permanent hire.

RESPONSIBILITIES:
Managing and maintaining schedules, appointments and travel arrangements (Book flight tickets, arrange for accommodations and reserve car rentals) and arranging accommodations and logistics for visitorsDocument management - Filing and retrieving documents and reference materialsBasic accounting activities including invoice processing and cost management supportPreparing correspondence, communications, reports, documents and presentationsArranging and coordinating meetings and eventsRecording, transcribing and distributing minutes of meetingsAssisting department with proper expense reporting proceduresMaintaining department vacation requests for internal reconciliation and useAssisting with booking and preparing video conference roomsAssist department with proper use of conference room reservation systemAssist department with proper requests for IT/logistic needs 
Qualifications:
Must be legally authorized to work in the US for any US employerA minimum of a high school diploma or equivalentProficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, basic SAP preferredKnowledge of standard office administrative practices and proceduresThe ability to maintain confidentialityHigh degree of organizational and planning skillsExcellent written and communication skillsInformation gathering and information monitoring skillsJudgment and decision-making abilityInitiative and flexibilityAttention to detail and accuracyGood telephone etiquetteExcellent customer relations and people skills 
PROFESSIONAL EXPERIENCE:
5+ years of experience providing administrative supportLANGUAGES PROFFIECIENCY
English

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.


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