Senior Administrative Assistant

4 weeks ago

Highland, United States San Manuel Band of Mission Indians Full time

The Senior Administrative Assistant is responsible for reception and administrative functions, along with communications and support for Procurement Services Leadership and staff in the areas of: Strategic Sourcing, Procurement Operations, Logistics, Fleet Management, Wardrobe, and Contracts Administration. Under the direction of the Vice President of Procurement, the Senior Administrative enhances the department’s effectiveness through the execution of a variety of moderately complex administrative/secretarial duties requiring sensitivity, initiative, and independent judgment. Additionally, the Senior Administrative Assistant will be responsible for performing a wide range of office support activities for the Procurement Services department Leaders to facilitate the efficient operation of the department. Projecting a professional image through in-person and phone interaction, the Senior Administrative Assistant job duties will include general clerical, reception, and project-based work.

ESSENTIAL DUTIES & RESPONSIBILITIES 

1. Updates databases and compiles reports from data as required by management. Writes reports or presents data in formats such as spreadsheets, graphs, database, and percentages.  

2. Completes assigned roles in operational objectives, programs and projects providing quality service and work product to both internal and external customers. 

3. Maintains the front office and acts as a liaison for any visitors, contacts the party they need and escorts them to their location as well as screens incoming calls and correspondence for the department’s offices; takes messages, redirects calls or provides information as appropriate. 

4. Orders and maintains office supplies and/or maintenance requests for the department which may involve collaboration with departments such as Human Resources, Facilities, and/or Information Technology. 

5. Prepares and processes business forms and documents such as check requests, memorandums, travel requests, requisitions, contracts, purchase orders, work orders, asset acquisition forms, expense reports, etc. 

6. Coordinates leadership calendars, along with any team participation in events and/or conferences, arranging for facilities and catering, and issuing information and invitations.  May represent the department in internal and external meetings and events as necessary.   

7. Interacts with most levels within the organization, including senior executives and department heads, professional and support staff, vendors, and consultants. 

8. Performs other duties as assigned to support the efficient operation of the department. 

Education/Experience/Qualifications 

  • Associate degree (A. A.) or equivalent from two-year College or technical school preferably specializing in computer software and/or business administration classes required. 

  • Minimum five (5) years of related administrative and/or casino experience required. 

  • Knowledge of Database software; Design and/or Graphic software such as Publisher or Power Point; Spreadsheet software and Word Processing software.  

  • Must be able to navigate and use internet for research projects. 

  • Proactive and resourceful; Ability to work autonomously. 

  • Polished and professional demeanor in person, online and via phone with exceptional verbal and written communication skills, including strong spelling and grammatical skills. 

  • Highly organized with strong strategic prioritization, planning and time management skills including ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround is essential. 

  • Employee must have experience demonstrating the utmost discretion and confidentiality as they will have access to confidential information including, but not limited to: customer contact information, customer financial data, and organizational financial data. 

Certificates/Licenses/Registrations

  • At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license. 

San Manuel Band of Mission Indians will make reasonable accommodations in compliance with applicable law. 

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today

Source: Hospitality Online

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