Executive Assistant

4 days ago

Miami, United States teamworkonline Full time
Description:

The Executive Assistant to Baseball Operations plays a crucial role in providing comprehensive administrative support to the Baseball Operations leadership team. This individual is responsible for managing a wide range of tasks and assisting in the smooth operation of the department.

We are seeking a proactive and detail-oriented Executive Assistant with exceptional computer skills and a flexible approach to work. The ideal candidate will possess excellent interpersonal skills and demonstrate an ability to communicate effectively with all levels of management, staff, and external clients and vendors.

In addition to proficiency in administrative tasks, the Executive Assistant should also have experience in project coordination, ensuring successful execution of various initiatives within Baseball Operations.

Overall, this role requires a highly organized and adaptable individual who can efficiently handle multiple priorities, use discretion, and thrive in a fast-paced and dynamic environment.

Essential functions include:

  • Provide exceptional services for arranging business travel, including flights and hotel accommodations, handling expenses, and arranging outings
  • Coordinate meetings, including invites, logistics, agendas, and minutes
  • Manage tickets and programs for scouts, staff, and others
  • Securely handle information of a highly confidential, sensitive nature
  • Support creating a smooth and efficient candidate interview process by assisting with logistics such as travel arrangements or interview scheduling
  • Assist in onboarding newly hired Baseball Operations employees
  • Be a liaison between Baseball Operations and other parts of the Marlins organization to facilitate communication, problem-solving, and relationship-building
  • Interact with the MLB Office of the Commissioner on various administrative matters
  • Serve as a centralized resource for staff requests, figuring out how to solve their issues or who to direct them to
  • Provide exceptional customer service
  • Seek out ways to add value with minimal oversight
  • All other duties as assigned
 Qualifications & Requirements:·         Exceptional interpersonal skills and professional interactions·         Ability to exercise excellent judgement in a variety of situations·         High level of integrity, ensures confidentiality and controls access to sensitive information·         Accountability, attention to detail, organization and proactiveness·         Flexible and able to function well in a fast-paced environment·         Excellent verbal and written communication skills ·         Expertise with Microsoft Office tools (Outlook, Word, Excel and PowerPoint) 

Suggested Education & Experience Guidelines:
  • Bachelor’s degree, preferably in business administration or related field, or equivalent experience.  
  • A minimum of 2-3 years of experience as an executive assistant supporting a C-Level executive. 
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

  • Executive Assistant

    2 weeks ago

    Miami, United States JL Klein Executive Search Full time

    Primary Duties:Serves as the CEO's right-hand person and primary point of contact.Acts as a "barometer," sensing issues and keeping the CEO informed.Supports all C-Level Executives on a prioritized, as-needed basis, including liaising with and guiding newly hired Executive Management.Demonstrates leadership to maintain credibility, trust, and support from...

  • Executive Assistant

    6 days ago

    Miami, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Executive Assistant

    4 weeks ago

    Miami, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Traveling Personal Assistant to High Profile

    3 weeks ago

    Miami, United States The Assistant Company Full time

    The Assistant Company has been retained by a high profile Executive to find a second Personal Assistant to work out of the home office of their Miami Estate and to travel with the Principal if needed. **Fully Covid vaccinated a must! Salary range is $100k - $115k with increases over time and full benefits.** - _**MUST LIVE WITHIN 30 - 40 MINUTES OF THE...

  • Executive Assistant

    2 months ago

    Miami, United States Arrowroot Capital Full time

    Arrowroot Capital, a growing Private Equity firm in Miami, is looking to add an Executive/ Personal Assistant to support the Managing Partner of the firm. The ideal candidate will be polished, professional, have a positive, upbeat attitude and have p Executive Assistant, Executive, Reservations, Support, Assistant, Operations, Business Services

  • Executive Assistant

    4 weeks ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Office of Regulatory Affairs & Assessment and Research...

  • Executive Assistant

    2 weeks ago

    Miami, United States Seacoast Bank Full time

    JOB SUMMARY: The Executive Assistant supports executive officer(s) by fulfilling administrative tasks as appropriate for the business area and other executive officers. The Executive Assistant must be able to work both collaboratively and independently on tasks that are complex and highly sensitive in nature, which support the executive officer’s...

  • Executive Assistant

    4 weeks ago

    Miami, Florida, United States UOMUOMUS Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The UHealth system at the University of Miami has an exciting...

  • Executive Assistant

    2 weeks ago

    Miami, United States Guardian Corporate Full time

    We are looking for a dynamic, experienced **Executive Assistant **to join our fast-growing dental partnership network’s (“DPN”) Dental team. Guardian Dentistry Partners’ (GDP) mission is to support our partner dentist entrepreneurs and teams in building the practices of their dreams. While Guardian brings together passionate, purpose-driven,...

  • Executive Assistant

    2 weeks ago

    Miami, United States Citadel Securities Full time

    Role Overview: Citadel Securities is looking for an experienced executive assistant to support a senior executive within our client franchise. The Executive has a heavily external–facing role, and this position will act as the internal and external interface for the Executive.Location: Miami – 200 S Biscayne BoulevardResponsibilities:• Work directly...

  • Executive Assistant

    4 weeks ago

    Miami, United States MLMPI Prep Academy Full time

    Job DescriptionJob DescriptionJob Description: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication and multitasking skills, as well as the ability to anticipate needs and prioritize tasks in a fast-paced environment.Responsibilities:Coordinate and manage...

  • Executive Assistant

    6 days ago

    Miami, Florida, United States teamworkonline Full time

    Description:The Executive Assistant to Baseball Operations plays a crucial role in providing comprehensive administrative support to the Baseball Operations leadership team. This individual is responsible for managing a wide range of tasks and assisting in the smooth operation of the department.We are seeking a proactive and detail-oriented Executive...

  • Executive Assistant

    2 weeks ago

    Miami, United States Monster Beverage Corporation Full time

    Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost-efficie Executive Assistant, Executive, Operations, Assistant, Manufacturing, Business Services

  • Executive Assistant

    2 months ago

    Miami, United States Monster Beverage Corporation Full time

    Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost-efficie Executive Assistant, Executive, Operations, Assistant, Manufacturing, Business Services

  • Executive Assistant

    2 weeks ago

    Miami, United States Ascendo Resources Full time

    We are currently seeking an experienced and professional Executive Administrative Assistant to join a Financial Services firm in Miami. The ideal candidate will be a detail-oriented individual with a deep understanding of the hospitality industry, exceptional organizational skills, and the ability to manage a wide range of tasks. The Executive Administrative...

  • Executive Assistant

    4 weeks ago

    Miami, United States Aligned Solutions Full time

    Job DescriptionJob DescriptionThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations....

  • Executive Assistant

    2 weeks ago

    Miami, United States Hut 8 Corp Full time

    ABOUT HUT 8 Imagine the ultimate destination for those who want to work at the cutting edge of technology, energy, and infrastructure. Hut 8 builds and operates some of the world’s largest data centers for next-generation computing workloads, including digital asset mining, AI, and ML. We are proud to offer interesting and challenging opportunities for...

  • Executive Assistant

    2 weeks ago

    Miami, Florida, United States University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here $) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet \_eRecruiting\) . The Department of Cell Biology is currently...

  • Executive Assistant to Executive Management

    4 weeks ago

    Miami, Florida, United States Western Union Full time

    Executive Assistant – Miami, Florida (Hybrid)Are you an organized, hands-on individual with an eye for detail? Are you intuitive to the needs of the senior executives you support and have a strong sense of urgency? Are you interested in joining a globally diverse organization where our unique contributions are recognized and celebrated, allowing each of us...

  • Executive Assistant to Executive Management

    1 month ago

    Miami, Florida, United States Western Union Full time

    Executive Assistant – Miami, Florida (Hybrid)Are you an organized, hands-on individual with an eye for detail? Are you intuitive to the needs of the senior executives you support and have a strong sense of urgency? Are you interested in joining a globally diverse organization where our unique contributions are recognized and celebrated, allowing each of us...