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Assistant Director of Programming, Alumni Engagement
2 months ago
Assistant Director of Programming, Alumni Engagement AS6476
Staff (Full-Time) --> Development & Alumni Engagement
DeLand, FL • ID:
1285-280
• Full-Time/Regular
Reporting to the Director of Alumni Engagement, the Assistant Director assists with programming that stems from the Office of Alumni Engagement. The Assistant Director will plan, execute, and sometimes attend events for alumni, students, and parents both on the DeLand campus and regionally across the country.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Employment duties will include, but not be limited to:
Plan and manage events for alumni and campus partners that provide value, build a sense of alumni pride, and foster relationships/community
Develop meaningful, creative programming that engages alumni with the university and each other
Provide leadership, event/activity support, and direction to volunteer leaders and program participants
Manage event registration software for all events, including in-person registration at Homecoming and other large flagship events for Stetson University
In partnership with the Director of Alumni Engagement and members of the Alumni Board, plan and execute events in targeted areas where Board members or volunteers reside
Plan both home and away tailgates for alumni and parents for our Athletic teams as needed
Partner with Admissions on Accepted Student Receptions, Open Houses, and Hatter Saturday; these events are crucial for enrollment and can show our prospective students their alumni network
Work with colleagues in Campus Life and Student Success to plan alumni events during Family and Friends Weekend, FOCUS, and Commencement where we can highlight our Legacy students and families
Work with the Director and Administrative Secretary to pull invite lists for events and create RSVP forms
Work with Associate Director to create email, print, web, and social media marketing for events
Work with alumni team and/or campus partners to coordinate event set up, programming, and wrap up of events, including catering and AV setup needs
Convene post-event assessments and develop reports on each event, documenting opportunities/challenges, and making recommendations for future improvements
Keep current with best practices
Attend events, board meetings, and other functions as needed
Performs other site and position specific duties as assigned
Required Skills
A strategic thinker who is also detail- and goal-oriented
Proven ability to build relationships and work as a team with a wide variety of university constituencies
Ability to meet deadlines, to work independently and under pressure, and handle several projects simultaneously
Strong interpersonal skills, written and oral communication skills, and organizational skills
A high energy and self-motivated individual
Strong commitment to diversity, equity and inclusion, and the expression of these values in building community
Proficiency with Microsoft Office suite
Required Experience
A bachelor’s degree or two years of experience working in a related field
Ideal Candidate Qualifications:
Experience developing programs
Experience working with volunteers
Experience with event planning
Work Environment: The work environment is lively and energetic. Daily operations are in the office, but events can be either indoor or outdoor.
Salary Grade: 5
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