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Event Manager DeLand, FL
2 months ago
Staff (Full-Time) --> Development & Alumni Engagement
DeLand, FL
ID: 1287-280
Full-Time/Regular
Reporting to the Director of University Events & Conference Services, the Event Manager of University Events & Conference Services will manage the execution of event requests on the DeLand campus, with specialized focus on internal university departments, student organizations and third-party requests.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Provide leadership and professional expertise in consultation and logistical support with an emphasis on high standards for customer relations, attention to detail, and facility use guidelines
Directly manage the internal and external campus calendar platform and oversight of room approvers for proper space usage and oversight of event management needs
Coordinate requests for event support services and prepare weekly event reports for Facilities Maintenance divisions
Manage support needs for internal university departments, student organizations, and third-party events through room reservations, event rentals, and floorplan renderings
Prepare facility use agreement contracts in collaboration with Facilities Management and track event billing for campus and vendor invoices
Prepare weekly schedules and event plans to communicate with campus departments such as catering, public safety, event support services, IT Support, grounds, maintenance, and custodial
Process and report monetary transactions and billing associated with each event
Identify, recruit, and train volunteers to assist with events as needed
Provide administrative duties and general office management support
Routinely work outside the normal scheduled hours of operation for university offices
Performs other site- and position-specific functions as assigned
Required Skills
Detail-oriented and deadline-oriented with the ability to think creatively and work on multiple projects simultaneously
Considerable knowledge of Microsoft Office software and Adobe Illustrator
Required Experience
Associate
degree from an accredited college or university
and five
(5)
years
of
experience
in
responsible
administrative
support;
or
an
equivalent
combination
of
training
and
experience.
Work Environment:
Routinely works during the normal scheduled hours of operation for university offices with occasional support needed after hours or on weekends. Requires work in an office environment and movement between campus buildings.
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