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Accounts Payable Team Lead

2 months ago

Lakeville, United States Midwest Veterinary Supply, Inc. Full time

Midwest Veterinary Supply is seeking a Accounts Payable Team Lead for our Lakeville, Minnesota corporate office.

Job Summary:

This position is an essential part of the Company's Accounts Payable (A/P) team. We are looking for an individual who will provide supervision, coaching, training, and development of our reception and A/P team as well as assisting with processing both inventory and non-inventory invoices and credit memos.. This role will work closely with and will have regular interactions with employees, departments and vendors across the country to ensure transactions are processed timely and accurately, attainment of early pay discounts are accomplished, inquiries are resolved within a reasonable timeframe, and price or quantity variances are investigated and corrected.


Essential Job Functions:

  • Work closely with employees and vendors as point of contact for escalated issues related to invoices, discrepancies, and payment issues. Follow-up on material and consistent purchase price and/or quantity variances between purchase orders and invoices, to ensure only valid amounts due are remitted to vendors. Monitor all held and closed RPO's to ensure receipt of credit memos or replacement product is done in a timely manner. Maintain vendors including adding new, inactivating, removing duplicates and making changes to vendors. Review monthly vendor statements and reconcile the accrued payables account to ensure invoices are received and processed in the appropriate accounting period. Assist with yearly audit as necessary.
  • Match invoices and credit memos to purchase orders for product received or returned (buy/sell, agency and drop ship); enter invoices and credit memos into accounts payable in a timely manner to enable utilization of early pay discounts where applicable. Process and code non-inventory invoices and credit memos. Maintain orderly filing and control of invoices and credit memos prior to payment. Maintain documentation of invoices and credit memos through scanning, indexing and filing.
  • Provide supervision, coaching, training and development of Accounts Payable personnel. Participate in interview process for new hires, performance reviews and setting of employee goals and objectives for existing staff. Evaluate existing procedures for operational efficiencies and make suggestions for improvement. Help implement department projects.


Job Requirements & Qualifications:

  • Must be able to perform each essential function satisfactorily
  • 2-year Accounting degree in Accounting is preferred
  • Five years preferred of work experience in an accounts payable environment that utilizes a PO system for inventory purchases
  • Supervisory experience preferred.
  • Ability to read, write and speak English
  • Ability to read and interpret documents such as safety rules, employment policies, operating instructions, and procedural manual.
  • Ability to work well with others and independently
  • Good organizational skills, attention to detail, and problem-solving skills
  • Effective communication and interpersonal skills.
  • Ability to 10-key accurately and efficiently
  • Intermediate experience with email and spreadsheet applications


Mental & Physical Demands:

  • Attention to detail to assure accuracy
  • Analytical ability
  • Regular interaction with people, team-player
  • Potential for stress related to typical problem resolution processes
  • Frequent deadlines may result in a fast pace of work and stress
  • Continuous use of hands for writing and computer keyboard use
  • Continuous use of a computer monitor requiring close vision
  • Frequent use of a telephone - listening and speaking
  • Ability to work at a desk throughout the day


Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises.

Equipment Used:

Windows based computer, telephone, fax, and copier.


Work Environment:

Work will be performed indoors in a relatively temperature controlled climate where moderate heat, cold or humidity may be experienced. Moderate exposure to dust and dirt may also be expected. Work will typically be performed Monday through Friday and may require overtime.

Salary/Benefits:

We offer competitive pay and a comprehensive benefits package including Medical, Dental and Vision insurance, Life and Accidental Death & Dismemberment (AD&D) insurance, Short- and Long-Term Disability insurance, a 401k plan, paid holidays, and Paid Time Off (PTO). Our work environment is business casual and we like to have fun with weekly relaxed dress days, monthly breakfasts and birthday celebrations, and regular events like holiday contests, cookouts, and employee appreciation celebrations.


About Us:

Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices.

Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure.


Midwest Veterinary Supply is an EEO/AA/M/F/Vets/Disability employer.
Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation.