Administrative Assistant, IT
Found in: beBee S US - 2 weeks ago
Location: This role is in-person at our office in Parsippany, NJ with a hybrid schedule.
Executive support/calendar management:
The Administrative Assistant will be proactively manage daily calendars and resolve scheduling conflict. They will book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations). They will manage expense reports, coordinate departmental invoices, reconcile capital expenditure requests and expense accounts. They will also be responsible for meeting deadlines and policies.
Office Management/Team Support:
The Administrative Assistant will track departmental vacation schedules, time off and coordinate all time-sheets. Create/update PowerPoint presentations, assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc. General office management including management of office supplies, coordination of accepting and signing for deliveries and packages, distribution of trade magazines and coordination of shared materials across departments.
Other Responsibilities:
Planning and supporting events, team-building activities and celebrations. Collecting information from department partners with an attention to detail in creating PowerPoint presentations. Taking meeting minutes.
Required Qualifications:
At least 2+ years of administrative experience supporting a team of senior level executives in a fast paced environment Flexible working hours, avaialbe outside of core business hours Exceptional interpersonal skills, business writing & verbal communication Proven mastery in Microsoft Office Applications with emphasis on powerpoint and excel Deadline driven with flexibility Superior organizational skills Flexible with changing job requirements as the business needs change Ability to resolve problems without close supervision
Preferred Qualificiations:
Fluent in French
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