Global Expense Reporting Lead

3 months ago

North Chicago, United States AbbVie Full time

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas immunology, oncology, neuroscience, and eye care and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com. Follow @abbvie onTwitter,Facebook,Instagram,YouTubeandLinkedIn.
Job Description

The Global Corporate Expense Finance Lead position will report directly to the Associate Director and will collaborate closely with many teams within the Finance Shared Services (FSS) organization.

The Global Corporate Expense Finance Lead is a pivotal role designed to provide strategic support and operational oversight across all employee business expense activities. The Finance Lead will be responsible for the ongoing support of key programs and assist in executing the overall strategy for AbbVies Corporate Expense Reporting program. This role serves as the key point of contact and functional subject matter resource; and will understand, enhance, and promote internal controls according to company policy.

A successful candidate will demonstrate outstanding time management, organizational skills, and the ability to run multiple projects/tasks simultaneously. This individual will be responsible for ensuring the seamless execution of T&E operations, working on system enhancements, and assisting with driving cost efficiencies and global compliance based on the CFM5010 Employee Business Expenses policy for all global affiliates. This position requires someone with a positive attitude, confident demeanor, independent problem solving skills, and excellent communication skills, who can provide a high level of customer service to internal stakeholders.

Hybrid role Position available in two locations (corporate office Lake County, IL or Florham Park, NJ)

Responsibilities:

This role serves as a functional subject matter resource to support the Corporate Travel and Expense (CTE) system for 50,000+ global employees across all AbbVie global legal entities and will understand, enhance, and promote internal controls according to the company policies.

Assist with supporting the Concur system, setting strategic direction and ensuring alignment with global policies and objectives. Represent CTE on process design and operational discussions across all AbbVie organizations.

Resolve expense issues and risks, assist with implementing solutions that mitigate impact and support business continuity.

Develop and deliver communication, training, and education, to ensure understanding of processes, procedures, and policy compliance.

Collaborate with cross-functional teams (affiliates, AbbVies outsourced BPO auditing service provider, BTS, corporate card, and travel) to support global strategies and project initiatives. Foster ongoing engagement and partnership with largest internal stakeholder - US Field Sales Force organization - to drive expense report compliance and agility.

Actively manage and analyze to identify trends, compliance risks, opportunities for optimization and savings by leveraging technology and best practices to enhance user experience.

Review and audit Senior Leader expense reports for accuracy and compliance.

Prepare and analyze the annual Senior Leader report for the SVP Corporate Controller and Board of Directors Audit Committee.

Provide confidential employee travel and expense details to Legal, OEC, and Internal Audit for urgent requests related to employee litigation and investigations. Identify and recommend solutions to remediate Internal Audit recommendations and control gaps.

Ad-hoc reporting/projects and assist with organizational acquisitions and integrations including policies and related applications.
Qualifications

Bachelors degree (Finance or Accounting, preferred) with 1 year Travel & Expense experience or equivalent business experience of at least 3+ years in a Travel & Expense role.

Strong experience with expense management software, Concur preferred.

Concur Cognos & Intelligence Reporting.

Proficient in Microsoft Office products (with advanced skills in Excel).

Experience in a Global Finance Function of a multi-location, multi-national corporation.

iRep/Veeva system familiarity and Pharmaceutical/Health Care Provider (HCP) transparency reporting experience a plus.

Strategic thinker with a keen eye for detail and the capacity to manage complex, multi-faceted operations with excellent analytical skills-adept at report analysis and data-driven decision-making.

Key Stakeholders:

SVP Corporate Controller, VP Treasury Ops, Finance Directors, Finance Shared Services (FSS), Legal, OEC, Internal Audit, BTS, Payroll, Tax, Financial Compliance Team, US Commercial Ops, IBM BPO, Employee Relations, Investigations, PSM, Global Card and Corporate Travel team.
Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

The compensation range described below is the range of possible base pay compensation that the Company believes ingood faith it will pay for this role at the time of this postingbased on the job grade for this position. Individualcompensation paid within this range will depend on many factors including geographic location, and we may ultimatelypay more orless than the posted range. This range may be modified in the future.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/visioninsurance and 401(k) to eligible employees.

This job is eligible to participate in our short-term incentive programs.

Note: No amount of payis a considered to bewages or compensation until such amount is earned, vested, and determinable.The amount and availability of any bonus, commission,incentive, benefits, or any other form of compensation and benefitsthat are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paidandmay be modified at the Companys sole and absolute discretion, consistent with applicable law.

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVies policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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