Administrative Assistant III

7 days ago

Frankfort, United States Kentucky State University Full time

Administrative Assistant III
FT NON EXEMPT-610002
Frankfort, KY, US

Requisition ID: 1987

 

TITLE: Administrative Assistant III - Information Technology

DEPARTMENT: Information Technology

REPORTS TO: VP Finance & Administration/Chief Info

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full -Time

EMPLOYMENT CLASSIFICATION: Non-Exempt

PRINCIPLE PURPOSE OF JOB:

Under general supervision, performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and supervises lower graded staff. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

SCOPE OF RESPONSIBILITY:

Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation including but not limited to memos, letters, meeting agendas, summary notes, reports, spreadsheets, charts, and presentations. Manage extremely sensitive and confidential data/information securely.
Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
Assist with the triage and prioritization of tasks, projects or issues in a fast-paced environment requiring sound judgement, discretion, and accuracy.
Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, monitors and supports the progress of critical deliverables and ensure follow-up on pending tasks.
Undertakes specialized project assignments as required. Generates comprehensive reports and
Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
Establishes, updates, coordinates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
Performs miscellaneous job-related duties as assigned.

ESSENTIAL JOB FUNCTIONS:

Education/experience: Successful completion of at least 60 college-level credit hours is preferred; at least three (3) years of experience that is directly related to the duties and responsibilities
Ability to work efficiently, set priorities, and handle multiple tasks
Ability to be accurate, articulate and diplomatic in communications
Ability to effectively focus on priorities with attention to detail and organization
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Ability to create, compose, and edit written materials.
Advanced Microsoft Office Skills.
Ability to gather data, compile information, analyze information and prepare reports.
Ability to communicate effectively, both orally and in writing.
Database management skills.
Records maintenance skills.
Exceptional organization skills with the ability to organize and coordinate a dynamic workload and complete multiple tasks within established and shifting deadlines.
Demonstrated ability to maintain confidentiality.
Ability to make administrative/procedural decisions and judgments.
Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
Ability to anticipate and prioritize tasks proactively.
Proficient in exercising judgment even in situations with incomplete information.
Demonstrated expertise in high-level computer skills and a proven track record of advancing technical abilities.
Ability to supervise and train assigned staff.
Ability to analyze and solve problems.

OTHER DUTIES:

Position requires: a) frequently organizing resources and participating in planning in areas of complex projects, operations and/or events for the department; b) using independent judgment in problem-solving of complex operating issues; c) serving as primary administrative and operational liaison with internal and external department/agencies; and d) advanced computer skills.

PHYSICAL REQUIREMENTS:

Work is normally performed in a typical interior/office work environment.
No or very limited physical effort is required.
No or very limited exposure to physical risk.

  • Administrative Assistant III

    7 days ago

    Frankfort, Kentucky, United States Kentucky State University Full time

    Administrative Assistant IIIFT NON EXEMPT-610002Frankfort, KY, USRequisition ID: 1987 TITLE: Administrative Assistant III - Information TechnologyDEPARTMENT: Information TechnologyREPORTS TO: VP Finance & Administration/Chief InfoEFFECTIVE DATE: TBDEMPLOYMENT STATUS: Full -TimeEMPLOYMENT CLASSIFICATION: Non-ExemptPRINCIPLE PURPOSE OF JOB:Under general...

  • Administrative Specialist Senior

    2 weeks ago

    Frankfort, Kentucky, United States Kentucky Personnel Cabinet Full time

    Job Title: Administrative Specialist IIICompany: Kentucky Transportation CabinetThe Kentucky Transportation Cabinet is dedicated to meeting the needs and expectations of its customers, employees, and partners. Their goal is to continuously enhance the delivery of transportation solutions that promote economic opportunity and improve the quality of life in...

  • Administrative Assistant

    2 weeks ago

    Frankfort, United States Wojcik, Folk & McGeorge, A financial advisory practice of Ameriprise Financial Services, Inc. Full time

    **Position title**: Administrative assistant **Position Description**: Step into an instrumental role. Help conduct the smooth operation of a fast-paced—and friendly—financial planning office. Work as an employee of an independent advisor franchisee with a financial advisory practice of Ameriprise Financial. Assist in daily business operations. The...

  • Administrative Assistant

    1 week ago

    Frankfort, United States NTK Precision Axle Corporation Full time

    **Job Title**:Administrative Assistant **Department**:Admin & General (HR) **Job Status**: Fulltime **FLSA Status**: Hourly **Reports to**:HR **Positions Supervised**:N/A *** In this position you will perform administrative tasks in support of Human Resources and NTK Leadership team as needed. *** **Responsibilities**: - Respond to internal and...

  • Executive Administrative Assistant

    1 month ago

    Frankfort, United States The Adecco Group Full time

    Adecco is assisting in the search for an organized Executive Administrative Assistant in Frankfort, KY. This is a short-term opportunity that will give you valuable experience to enhance your career. As an Executive Administrative Assistant, you wil Administrative Assistant, Executive, Administrative, Assistant, Staffing

  • computer tech iii

    2 weeks ago

    Frankfort, Kentucky, United States VOLT Management Full time

    Volt is Immediately Hiring for - COMPUTER TECH III (Windows 11 Migration Specialist Tech llI)As COMPUTER TECH III (Windows 11 Migration Specialist Tech llI)), - You will:Job Requirements:These are the things Level III will do that Level II will not: Physically set up the network system within the closet, connect the patch cables, install the rack...

  • Business Analyst III

    3 weeks ago

    Frankfort, United States TekWissen LLC Full time

    Job DescriptionJob DescriptionOverview: TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is a health benefits company. It offers health plans and clinical, behavioral, pharmacy, and complex-care solutions to large and small groups, individuals, and medicare markets. The company also...

  • Business Analyst III

    3 weeks ago

    Frankfort, United States Tekwissen Full time

    Overview: TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is a health benefits company. It offers health plans and clinical, behavioral, pharmacy, and complex-care solutions to large and small groups, individuals, and medicare markets. The company also provides managed care services,...

  • Mental Health Professional III FT Days

    3 weeks ago

    Frankfort, United States Frankfort Regional Medical Center Full time

    Description Introduction Do you want to join an organization that invests in you as a(an) Mental Health Professional III FT Days? At Frankfort Regional Medical Center, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years. Benefits Frankfort Regional Medical Center,...

  • Executive Administrative Secretary

    2 months ago

    Frankfort, United States The Adecco Group Full time

    Adecco is assisting in the search for an organized Executive Administrative Secretary in Frankfort, KY. This is a long-term, opportunity that will give you valuable experience to enhance your career. As an Executive Administrative Secretary, you wil Administrative, Secretary, Executive, Customer Service, Staffing

  • Administrative Specialist Senior

    2 weeks ago

    Frankfort, Kentucky, United States Kentucky Personnel Cabinet Full time

    Join Our Team as an Administrative Specialist Senior! We are seeking a dedicated and detail-oriented Administrative Specialist Senior to join the Office of Procurement Services (OPS) within the Kentucky Finance Cabinet. If you are passionate about providing exceptional customer service, maintaining professionalism, and are eager to take on a variety of...

  • Staff Attorney III

    2 weeks ago

    Frankfort, Kentucky, United States Kentucky Personnel Cabinet Full time

    PAY GRADE18 SALARY: $5,000 - $7,000 Monthly EMPLOYMENT TYPE: FULL TIME, INELIGIBLE FOR OVERTIME PAY HIRING AGENCY: Finance & Administration Cabinet | Office of the Secretary LOCATION: 200 Mero Street, 5th Floor, Frankfort, KY 40601 USA DESCRIPTION: The Office of Legal Services for Finance and Technology provides legal advice on a variety of matters to the...

  • Executive Administrative Secretary

    2 weeks ago

    Frankfort, Kentucky, United States Adecco US, Inc. Full time

    Adecco is assisting in the search for an organized Executive Administrative Secretary in Frankfort, KY. This is a long-term, opportunity that will give you valuable experience to enhance your career. As an Executive Administrative Secretary, you will be responsible for the Waiver Helpdesk, filing, digitizing documents, scheduling appointments, providing...

  • Nurse Practitioner and Physician Assistant Opportunity in Frankfort, KY

    2 months ago

    Frankfort, United States Envision Physician Services Full time

    Envision Physician Services is seeking an experienced Full-Time Emergency Medicine Nurse Practitioner/Physician Assistant to join our team at Frankfort Regional Medical Center in Frankfort, Kentucky.Position Profile: 40,000 annual ED volume Level III Trauma Center 28-bed ED with private rooms, 1 trauma bay and 5 Fast-Track beds Physician coverage: 36 hours...

  • Nurse Practitioner and Physician Assistant Opportunity in Frankfort, KY

    4 weeks ago

    Frankfort, Kentucky, United States Envision Physician Services Full time

    Envision Physician Services is seeking an experienced Full-Time Emergency Medicine Nurse Practitioner/Physician Assistant to join our team at Frankfort Regional Medical Center in Frankfort, Kentucky.Position Profile: 40,000 annual ED volume Level III Trauma Center 28-bed ED with private rooms, 1 trauma bay and 5 Fast-Track beds Physician coverage: 36 hours...

  • Program Administrator

    2 weeks ago

    Frankfort, Kentucky, United States Adecco US, Inc. Full time

    Adecco is assisting a local client in filling a Program Director of the Wounded/Disabled Program in Frankfort, KY. Must have exceptional organizational skills, and work within a Team environment. If you meet the qualifications listed below and would like to find out more about the position, please Apply Now Pay rate: $25.00 hourly Responsibilities / Required...

  • Emergency Medicine Physician Assistant

    3 days ago

    Frankfort, United States HCA Healthcare Full time

    DescriptionSpecialization:Emergency MedicineJob Summary:Emergency Medicine Physician Assistant opportunity at Frankfort Regional Medical Center in Frankfort, Kentucky.Qualified Candidates:Board certified as a PATwo years ED practice experience requiredJoin HCA Clinical Services GroupMinimum 2 years' experience as PA in ED or Urgent Care settingFrankfort...

  • Legal Assistant

    2 months ago

    Frankfort, United States JAHNKE & TOOLIS LLC Full time

    Job DescriptionJob DescriptionThis is a full time on-site role, for a legal assistant/paralegal position, focused on estate plan and real estate cases for our law group. The role includes tasks such as legal document preparation, administrative assistance, communication with clients and staff members, and other tasks as required.Qualifications:Self-starter,...

  • Gastroenterology Physician

    1 month ago

    Frankfort, United States HCA Full time

    Specialization: Gastroenterology Job Summary: Frankfort Regional Medical Center is seeking a qualified gastroenterologist to join their established practice in Frankfort, Kentucky. Qualified Candidates: * Board certified/board eligible in gastroenterology * Ability to obtain KY license * New residents and experienced gastroenterologist will be...

  • Gastroenterology Physician

    4 weeks ago

    Frankfort, United States HCA Full time

    Specialization: Gastroenterology Job Summary: Frankfort Regional Medical Center is seeking a qualified gastroenterologist to join their established practice in Frankfort, Kentucky. Qualified Candidates: * Board certified/board eligible in gastroenterology * Ability to obtain KY license * New residents and experienced gastroenterologist will be...