Fiscal Officer I

2 months ago

Alexandria, United States City Of Alexandria Virginia Full time
Fiscal Officer I/ GS 19

Leadership & Management Division

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest City in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Fiscal Officer I position

Overview

In pursuit of service excellence, the Fiscal Officer I will primarily work with the Fiscal Officer II, Administrative Service, and assist with the Department’s processes and the various revenue/finance transactions necessary to maintain internal control. Functions include revenue and cash collection, accounting, budget and expenditure transfers, maintaining contracts, procurement, payroll processing, quarterly/annual projection reports and IT coordination.

The fiscal officer also serves as the point of contact for all ITS requests for the department.

The Opportunity:
Assist in the preparation of a large, complex agency budget and works with the department staff to develop budget requests.Reviews and approves purchases, procurement, payment, data compilation and analysis and of expenses through monthly reports.Conducts fiscal impact or cost-effectiveness exercises of service efficiencies or other special initiatives.Conduct audits in cash collecting sites.Review and Reconcile monthly reports.Orients staff on payment procedures and trains staff on electronic financial accounting/reporting system.Sets up and maintains individual expense ledger; drafts, receives payment requests, Change Orders, and expenses. Review account balances and recommends budget transfers and/or Capital (CIP) allocations.Draft, submit and/or reviews and approves electronic Agency Purchase Orders and Purchase Requisitions for the provisions of goods and services.Develops and maintains a system to track and manage Department’s fixed asset and vehicle/equipment list that Department is well prepared for annual audits.Works with Accounting Department and departmental personnel to facilitate grant closeouts and audits.Performs related work as required.

What You Should Bring
The ideal candidate will have the ability to work on a variety of different financial and administrative projects and will bring a strong desire to learn new processes. Prior background or experience with a local government budgeting process is preferred. The ideal candidate will also bring a variety of computer skills to the position, notably a strong ability in Microsoft Excel, including the ability to create pivot tables and sort various spreadsheets to analyze financial information quickly and correctly. The ideal candidate should be computer savvy and will be asked to learn the City’s financial software system (MUNIS) and other software packages that will be a part of daily tasks, including Microsoft Office, Smartsheet, Rec Trac, and Kronos. The fiscal officer also serves as the point of contact for all ITS requests for the department.
About the Department of Recreation, Parks & Cultural Activities

The mission of Recreation, Parks & Cultural Activities is to promote vibrant, safe, and attractive opportunities through the development of effective and efficient recreation programs, facilities, and parks for all citizens and residents to enjoy. The City of Alexandria Department of Recreation, Parks, and Cultural Activities received national accreditation from the Commission for Accreditation of Park and Recreation Agencies (CAPRA). National accreditation requires park and recreation agencies to meet 155 standards representing elements of effective and efficient park and recreation operations.

Why You Should Apply
Find a personally rewarding career that allows you to maximize your potential We value diversity in our work environment, and when employees are treated with respect, they not only perform better, they also help further the City’s mission. The City of Alexandria values work-life balance, and we offer an outstanding benefits package.

Minimum & Additional Requirements

Four-Year College Degree and completion of college-level courses in the principles and theories of accounting, budgeting, procurement, contracting, human resources management, training or related administrative management experience in the subject matter area; one year of experience in progressively-responsible positions involving public administration, including some experience in public financial planning and administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications

Three years of experience in budgeting and financial processes; one year experience with a local government budgeting process, experience in revenue/cost recovery process; experience with public policy analysis; experience with Microsoft Excel, Rec Trac system and editing pivot tables; excellent verbal communication skills; ability to write clearly and multitask to meet deadlines under pressure.

Notes

This position requires the successful completion of a pre-employment criminal background check and drug test.

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