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Grant/Contract Manager

2 months ago

Norman, United States THE UNIVERSITY OF OKLAHOMA Full time
Organization

The Grant/Contract Manager position will serve as a supervisor position in the College of Atmospheric and Geographic Sciences (AGS) Grant Management Center (GMC) providing professional administrative support and financial grant management to facilitate provisions of services and resolve problems; provide expertise on grant/project terms and conditions; be the liaison to the AGS Deans and the Finance Directors within AGS and CIWRO; and be the liaison to key staff in OU's Office of Research Services, Research Financial Services, and other stakeholders.

Primary Duties Include:

  • Supervise Grant Management Center Staff (4 full time employees)
  • Serve as main point of contact for faculty members, PI's, and departmental staff for sponsored financial and HR requests and actions and direct support to PI's including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions and hold biannual meetings with stakeholders
  • Provide professional administrative support and financial grant management to facilitate provisions of service and resolve problems
  • Provide expertise for all awards with an understanding of both special and regular terms and conditions
  • Provide information and clarify policies and procedures per specific grant guidelines and OU directives
  • Provide direct support to PI's including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions
  • Assure compliance to grant terms and conditions of monetary awards
  • Monitor expenses for allowability and allocability
  • Perform specialized accounting functions including the preparation of reports requiring researching, collecting and analyzing data and information
  • Review monthly accounting statements prepared by the GMC team to verify accuracy
  • Oversee the annual department budget
  • Provides grant/contract management to include budget/fiscal planning and control, day-to-day management of operations, program development and marketing to increase revenues for a large, complex sponsored grant/contract, and revenue generating operations. Responsible for overseeing, planning, and monitoring grant/contract progress and develops and monitors strategic plans.
  • Provides direct administrative and fiscal management of the grant or contract. Manages the day-to-day business operations of the grant or contract program. Manages and supervises assigned staff.
  • Responsible for fiscal oversight and management to include negotiating service contracts and purchasing of supplies and equipment for operations activities. Responsible for financial planning and monitoring grant/contract progress. Develops and manages the budget. Ensures the fiscal viability and advises college/department leadership on long-range financial planning and development of new initiatives.
  • Performs various duties as needed to successfully fulfill the function of the position.


Job Location
Required Education: Bachelor's degree in Business Administration, Accounting, Finance, Management, or closely related field
  • 60 months experience in business management, administration, accounting, finance, operations management or closely related area and 24 months of the required experience must be directly related to coordinating/managing sponsored grants or contracts
Equivalency/Substitution: Will accept 48 months experience in lieu of Bachelor's degree for a total of 108 months experienceSkills:Effective communication with strong interpersonal and oral, and written communication skillsAbility to influence colleagues at all levels with tact and diplomacy as well as handle sensitive, confidential information with discretionSolution-oriented and able to exercise sound judgment to solve problems within the scope of the positionAccurate in developing and managing budgets, projecting expenditures, and managing recommended solutions in a fast-paced environmentKnowledge of Uniform Guidance and cost accounting standardsKnowledge of pre-award grant submission process and federal application requirements.Ability to use Microsoft Office products with intermediate skills in Excel Advertised Physical Requirements:Ability to communicate, including expressing oneself or exchanging information with othersAbility to engage in repetitive motions, including the movement of the hands, wrists, or fingersDepartment Preferences:Certified Research AdministratorExperience with Peoplesoft Financial SystemTwo years of grant management experienceSupervisory experienceSupervision: 1-5 Staff

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.



Organization: Atmospheric & Geographic Scien
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Job Posting: Aug 29, 2024