Records and Information Management Specialist
2 weeks ago
This position is located in the e Knowledge Management Section (KMS) of the Executive Office (EXO) within the Antitrust Division (ATR). EXO is a very dynamic and fast paced office, delivering the professional management services that power ATR's people and mission. Within EXO, KMS handles enterprise information management through Records Management and Library Services. This position is responsible understanding business processes, leading, and maintaining the change to electronic records, and developing, implementing, administering & operating a modern records management program.
As a Records and Information Management Specialist, responsibilities of this position will include, but are not limited to: Providing direction in the comprehensive evaluation and analysis of records management. Administering a yearly training program for Division records liaisons. Working with the team lead to identify procedures and methodologies that improve the effectiveness and efficiency in the life cycle management of ATR records and documentation (creation, organization, retention, maintenance, processing, use, access, release, safeguarding, declassification, and final disposition). Recommending the implementation of policies, procedures, and guidelines to facilitate achievement of the Division's records management activities and goals. Maintaining and monitoring an integrated records management system that affects policies and programs throughout ATR. Implementing changes to improve the efficiency of the Division's systems of records, which are used to document the Division's organization, functions, policies, decisions, and activities. Developing tools that promote effective coordination of decentralized records management activities to ensure the accessibility and security of ATR information. Assisting Division records staff in the proper management of records, including developing new and revising existing records schedules; retiring noncurrent records to the Division's records warehouse or the Federal Records Center; and transferring permanent
records to the National Archives and ensuring appropriate disposal of temporary records. Coordinating and collaborating with the Division's Technology Directorate on complex IT projects involving records life cycle management. Developing policy and technical program administration of the electronic records management program functions. Developing electronic file plans to support all Division functions related to record keeping. Preparing reports and/or written analyses regarding DOJ and Division policies and positions on difficult or complex records management matters. Performing other duties as assigned. As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Please note: Additional selections may be made beyond the total number of vacancies specified using this vacancy announcement. Further selections may also be made for additional organizational divisions and/or units within the duty location(s) listed above. Also, a writing sample and a combination of three to five business and academic references may be requested of individuals identified as best qualified, to be forwarded to the selecting official along with your application package, upon referral.
Requirements
Conditions of Employment
You must be a U.S. Citizen to be considered for this position. You must undergo a pre-employment security investigation. You may be required to take and successfully clear a drug test. You must submit a complete application package by the closing date of this announcement. You must meet all time-in-grade and qualification requirements by the closing date of this announcement. SELECTIVE SERVICE: All male applicants born after December 31, 1959, must have registered for the selective service (see SSS.gov ). If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This is a bargaining unit position . This position is represented by the American Federation of State, County and Municipal Employees, Local 3719, AFL-CIO. This is a full-time, non-supervisory permanent appointment in the competitive service, subject to a one-year probationary period in accordance with 5 C.F.R. 315.801. The Antitrust Division participates in the E-Verify program.
Qualifications
To qualify for this position at the GS-12 level, your resume must reflect at least one year of specialized experience equivalent to the GS-11 level. Specialized experience is experience that has provided you with the particular knowledge, skills, and abilities to perform successfully the duties of the position as described above, and that is typically in or related to this position being filled. This experience must be identified in your resume.
Examples of qualifying specialized experience at the GS-11 level include: Drafting records and information management policies for an organization and developing plans for policy implementation; Modernizing records management functions by managing the transition of paper records to electronic records; Transferring permanent records to the National Archives and ensuring appropriate disposal of temporary records; and Monitoring and overseeing usage of a records management database.
To qualify for this position at the GS-13 level, your resume must reflect at least one year of specialized experience equivalent to the GS-12 level. Specialized experience is experience that has provided you with the particular knowledge, skills, and abilities to perform successfully the duties of the position as described above, and that is typically in or related to this position being filled. This experience must be identified in your resume.
Examples of qualifying specialized experience at the GS-12 level include: Drafting records and information management policies for an organization and developing plans for policy implementation; Modernizing records management functions by managing the transition of paper records to electronic records; Recommending improved records/e-records procedures; Transferring permanent records to the National Archives and ensuring appropriate disposal of temporary records; Preparing short- and long-range planning guidance in accordance with program policies and objectives; and Monitoring and overseeing usage of a records management database.
Education
This job does not have an education qualification requirement.
Additional information
Application Requirements: ADDITIONAL INFORMATIONAL (3470/3500)
The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is online .
The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over candidates from other agencies for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority over other applicants who are not employees of the Department of Justice if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is online .
The Veterans Employment Opportunity Act (VEOA) allows veterans to apply to announcements that are only open to "status" candidates, which means "current competitive service employees." To be eligible for a VEOA appointment, your latest discharge must be issued under honorable conditions (this means an honorable or general discharge), AND you must be either (1) a preference eligible (defined in title 5 U.S.C. 2108(3)), OR (2) a veteran who substantially completed 3 or more years of active service. When applying under VEOA, you must rate and rank among the best qualified when compared to current employee applicants in order to be considered for appointment. Veterans' preference does not apply to internal agency actions such as promotions, transfers, reassignments and reinstatements.
DOJ EEO Statement/Policy
OPM Reasonable Accommodation Policy Statement
DOJ Reasonable Accommodation Policy Statement
Veterans' Information
Legal and Regulatory Guidance
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